Job Overview:
As an Administrative/Personal Assistant you will support the executive team and work side by side with the owner to ensure the smooth operation of daily business activities. .
Responsibilities and Duties:
- Support the owner on all aspects.
- Screen incoming and outgoing communications, including phone calls, emails, and mail.
- Respond to email responses and return phone calls on behalf of the owner.
- Act as the point of contact among employees, clients, vendors and other external partners, on behalf of the owner
- Prepare meeting agendas, compile relevant materials, take accurate meeting minutes and follow up on action items, ensuring deadlines are met by sending reminders.
- Manage and maintain executive calendars, including scheduling appointments, meetings and prioritizing the most sensitive matters.
- Coordinate and schedule webinars, conferences, and special events, including venue selection, logistics, meals, entertainment and catering arrangements.
- Arrange travel itineraries, including flights, accommodations, transportation, and provide detailed travel packs, including meeting agendas, maps, to ensure the team is well-prepared for their trips.
- Prepare and organize invoices, documents, files, and records, ensuring easy access and retrieval when required.
- Assisting in identifying and ordering office supplies and equipment, monthly and as needed
- Record daily expenses and prepare weekly, monthly, or quarterly reports
- Create internal systems and processes based on business needs. This may include SOP’s for general operations.
- Use and maintain strict confidentiality, discretion, and judgment in dealing with confidential and sensitive issues in all aspects of work.
Qualifications and Skills:
- 3+ years experience as an executive assistant or in a similar role.
- Food Service or Catering background
- Exceptional organizational and time management abilities.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to create, edit and analyze Excel spreadsheets, Word documents, PDF files and PowerPoint presentations
- Proficiency with office equipment and applications (e.g. e-calendars, phones and copy machines)
- Work at off-hours/weekend as needed.
Job Type: Full-time
Pay: $20.00 per hour
Benefits:
Work Location: In person
