Job Overview
We are seeking a dynamic and detail-oriented AP/AR Specialist to join our financial team. In this role, you will be instrumental in managing the accounts payable and accounts receivable processes, ensuring accuracy, compliance, and efficiency across all financial transactions. Your expertise will help maintain the integrity of our financial data, support smooth revenue cycles, and uphold adherence to accounting standards such as GAAP and SOX. If you thrive in a fast-paced environment with a passion for precision and customer service, this opportunity is perfect for you!
Essential Goals, Functions and Responsibilities:
Accounts Payable (AP)
- Review, verify, and process vendor invoices.
- Match purchase orders, receipts, and invoices as needed.
- Prepare and process weekly check runs, ACH payments, and wire transfers.
- Maintain vendor records and ensure W-9 documentation is current.
- Reconcile vendor statements and resolve discrepancies.
- Monitor accounts to ensure timely payment and avoid late fees.
- Assist with month-end AP closing procedures.
Accounts Receivable (AR)
- Generate and distribute customer invoices accurately and timely.
- Record customer payments, including checks, ACH, and credit card transactions.
- Monitor outstanding balances and follow up on overdue accounts.
- Investigate and resolve billing discrepancies.
- Maintain accurate customer account records.
- Prepare aging reports and communicate collection issues to management.
- Assist with month-end AR reconciliation.
General Bookkeeping Responsibilities
- Maintain accurate financial records and supporting documentation.
- Reconcile bank accounts and credit card statements.
- Assist with month-end and year-end closing activities.
- Prepare financial reports and summaries as requested.
- Maintain confidentiality of financial and employee information.
- Support audits by providing requested documentation.
- Ensure compliance with company policies and accounting procedures.
- Perform other accounting and administrative duties as assigned.
Qualifications
- High school diploma or GED required; Associate's degree in Accounting, Finance, or related field preferred.
- Minimum of 2 years of bookkeeping, accounting, or related experience.
- Experience with Accounts Payable and Accounts Receivable processes required.
- Proficiency in Microsoft Excel and accounting software.
- Strong attention to detail and organizational skills.
- Excellent mathematical and analytical abilities.
- Ability to prioritize tasks and meet deadlines.
- Strong communication and customer service skills.
Knowledge, Skills, and Abilities
- Understanding of basic accounting principles and practices.
- Ability to maintain accurate records and financial data.
- Strong problem-solving and reconciliation skills.
- Ability to work independently and as part of a team.
- High level of integrity and confidentiality.
Physical Requirements
- Prolonged periods of sitting and working on a computer.
- Ability to occasionally lift up to 20 pounds.
- Ability to perform repetitive hand and keyboard movements.
Work Environment
- Primarily office-based environment.
- Standard business hours with occasional overtime during month-end, year-end, or audit periods.
Management has the right to revise this description at any time. The job description is not a
contract for employment, and either you or the employer may terminate employment at any time, for any reason as outlined in the employee manual or other written agreement.
On the Spot Utility Resources LLC provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Join us in an energetic environment where your expertise will make a meaningful impact! We’re dedicated to supporting your professional growth while fostering a collaborative culture that values accuracy, transparency, and innovation. If you’re ready to take your accounting career to the next level by contributing directly to our financial health and operational success—apply today!
Work Location: In person
