Bookkeeping & HR / Talent Acquisition Assistant
Location: Topeka, KS (In Person)
About the Position
Haag Oil Company is seeking a full-time Bookkeeping, HR & Talent Acquisition Assistant to join our team in Topeka, KS. This position supports bookkeeping operations, HR administration, recruiting coordination, and general office functions to support multiple store locations.
We are looking for a highly organized, detail-oriented professional who enjoys variety, takes initiative, and is motivated to grow into expanded HR and talent acquisition responsibilities. The ideal candidate is adaptable, able to manage multiple priorities, communicate professionally, and maintain confidentiality while delivering accurate, high-quality work.
Key Responsibilities
Bookkeeping Support
- Assist with daily, weekly, and monthly bookkeeping activities for multiple store locations.
- Perform data entry, maintain organized financial records, and reconcile supporting documentation.
- Research and resolve discrepancies or missing information by working with store managers and leadership.
- Assist with additional bookkeeping duties as assigned.
Financial Documentation
- Maintain accurate financial files and supporting documentation.
- Assist with store-level reporting and documentation requests as needed.
Human Resources Administration
- Coordinate new hire onboarding and ensure timely completion of required employment documents.
- Maintain organized and confidential employee files in compliance with company policies and applicable regulations.
- Process pre-employment background screenings, review results for completeness, document outcomes, and communicate hiring status appropriately.
- Complete and maintain I-9 and E-Verify documentation to ensure employment eligibility compliance.
- Process employment and income verification requests accurately and in accordance with company procedures.
Recruiting & Talent Acquisition
- Assist with job postings and applicant tracking
- Support recruiting initiatives and assume additional HR and talent acquisition responsibilities as experience and business needs grow.
Office & Administrative Support
- Answer incoming phone calls and direct inquiries professionally.
- Provide administrative support to the HR, Accounting, and Operations teams.
- Assist with special projects and perform additional duties as assigned.
Qualifications
- 1–2 years of bookkeeping, accounting, or administrative experience required.
- Proficiency with Microsoft Office, including Excel, Outlook, and Word.
- Strong attention to detail and accuracy, including 10-key data entry skills.
- Excellent organizational, time management, and problem-solving skills.
- Ability to prioritize multiple responsibilities and meet deadlines.
- Ability to work independently and collaboratively within a team.
- Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
- Strong written and verbal communication skills.
- Motivated to learn and grow into expanded HR and talent acquisition responsibilities.
Skills & Competencies
- Strong analytical and problem-solving abilities.
- Excellent organizational skills and attention to detail.
- Professional, customer-focused communication.
- Self-motivated with strong initiative and follow-through.
- Adaptable and eager to learn new responsibilities.
- Ability to manage multiple priorities in a fast-paced environment.
Pay: $15.00 - $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
Experience:
- Bookkeeping: 1 year (Preferred)
Ability to Commute:
- Topeka, KS 66617 (Required)
Work Location: In person
