Accounts Payable Specialist
Position Summary
The Accounts Payable Specialist is responsible for accurately processing vendor invoices, managing payment schedules, and maintaining complete and organized financial records. This role plays a key part in ensuring timely payments, strong vendor relationships, and compliance with company policies and accounting standards.
Key Responsibilities
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Process vendor invoices accurately and timely, ensuring proper approvals and coding
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Match invoices to purchase orders and receiving documentation, as applicable
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Verify invoice accuracy, pricing, quantities, and tax treatment
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Enter invoices into the accounting system and maintain detailed records
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Prepare and process weekly and monthly payment runs (checks, ACH, wires)
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Reconcile vendor statements and research and resolve discrepancies
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Communicate professionally with vendors regarding billing inquiries and payment status
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Maintain organized digital and physical accounts payable files
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Assist with month-end closing activities related to accounts payable
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Support internal and external audits by providing documentation and explanations
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Ensure compliance with internal controls and company accounting policies
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Perform other accounting and administrative duties as assigned
Required Qualifications
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High school diploma or equivalent required; Associate’s degree in Accounting or Finance preferred
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2+ years of accounts payable or general accounting experience
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Strong attention to detail and accuracy
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Ability to manage multiple priorities and meet deadlines
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Proficiency in Microsoft Excel and accounting software
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Strong organizational and time-management skills
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Professional communication skills, both written and verbal
Preferred Skills & Experience
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Experience with high-volume or multi-entity accounts payable
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Familiarity with vendor terms, discounts, and payment schedules
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Working knowledge of sales tax and use tax treatment
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Experience in fuel, energy and convenient store industries a plus
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Experience with ERP or accounting systems (Cargas, CStore Office, Sage Intacct, etc.)
Work Environment
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Office-based position with standard business hours
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May require occasional extended hours during month-end or audit periods
What We Offer
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Competitive compensation
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Comprehensive benefits package
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Supportive, team-oriented work environment
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Opportunities for professional growth
