Administrative Assistant
Are you on the hunt for a dynamic opportunity that combines your skills, your interest in real estate, and your customer service abilities?
Real Property Management has the perfect role for you as an Administrative Assistant. You will provide administrative and operational support to the property management team. This role is responsible for delivering excellent customer service and ensuring the day-to-day operations of the office run efficiently.
If you are customer service oriented with an interest in real estate, we want you to join our collaborative team!
Why You’ll Want to Join Our Team as an Administrative Assistant
As an employee at Real Property Management, you are part of a team and will be responsible for all administrative tasks. You’ll have an intimate understanding of what we do and a full appreciation for the importance of the value we provide to our clients.
Our focus is on building relationships, not just tenants and toilets. You are the trusted advisor to both property owners and the residents we serve. You’ll have regular contact with the property owners, residents and vendors.
Your Responsibilities as an Administrative Assistant
Administrative Support
- Answer and direct incoming phone calls and emails professionally.
- Greet visitors and provide exceptional customer service.
- Maintain electronic and paper filing systems.
- Prepare correspondence, reports, forms, and other documents.
- Maintain office organization and scan, copy, and file documents.
- Perform other duties as assigned.
Property Management Support
- Assist with new owner and tenant onboarding.
- Prepare lease documents, renewals, and notices.
- Process applications and ensure required documentation is complete.
- Maintain accurate property, owner, and tenant records.
- Assist with move-in and move-out coordination.
- Track lease expirations and renewal dates.
- Support compliance with company policies and property management procedures.
Customer Service
- Respond to owner and resident inquiries in a timely and professional manner.
- Coordinate communication between residents, property managers, vendors, and maintenance staff.
- Provide updates regarding maintenance requests and work orders.
- Resolve routine customer concerns and escalate issues when appropriate.
To Be Successful in this Role
A successful Administrative Assistant is organized, dependable, customer-focused, and proactive. They help keep office operations running smoothly while supporting property managers, owners, residents, and vendors with professionalism and efficiency. They have strong attention to detail, maintain confidentiality, adapt to changing priorities and the ability to work independently and as part of a team.
Job Requirements for the Administrative Assistant Position
These are the minimum requirements to be considered for this position.
● You must have a working knowledge of various computer software.
● You must have prior experience in a customer-facing role.
● You must have strong written and verbal communication skills.
● You must maintain a professional attitude and appearance at all times while fostering a positive and respectful work environment.
Benefits & Pay
Compensation for the Administrative Assistant position is a pay range of $18.00 - $21.00.
Work Schedule
Full-time, Monday through Friday from 8:30 am to 5:00 pm in our Orem, UT office.
If you are passionate about business efficiency, managing resources, and working as part of a dynamic team, this is the role for you! Apply today!
Pay: $18.00 - $21.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
