About Wispr Systems
Wispr Systems designs and manufactures advanced drone platforms for defense, inspection, and surveying customers. We're a growing hardware company with complex inventory, multiple suppliers, and high-value parts moving through our production line every week.
Job Summary
You'll own the day-to-day accounting that keeps our inventory accurate and our vendors paid right. This is a hands-on role in QuickBooks Desktop — receiving inventory, matching POs to bills, allocating landed costs, and reconciling prepaid deposits. You'll report directly to the COO and work closely with our operations and manufacturing team.
If you take pride in clean reconciliations and catching the number that doesn't fit, you'll fit right in.
Duties
- Receive inventory into QuickBooks against open purchase orders
- Match vendor bills to POs and item receipts (three-way match)
- Investigate and resolve PO, receipt, and invoice discrepancies
- Allocate landed costs (freight, duties, brokerage, tariffs) to inventory items
- Reconcile prepaid inventory deposits — track deposits paid against open POs and clear them as goods arrive
- Reconcile vendor statements and the inventory subledger to GL monthly
- Plan and support cycle counts, annual physical inventory, and outside CPA at year-end
- Flag inventory or cost discrepancies to operations quickly
- Communicate clearly with teammates, managers, and vendors.
Required Experience
- 3+ years QuickBooks Desktop experience with AP and inventory focus
- Hands-on QuickBooks Desktop experience (POs, item receipts, vendor bills, inventory adjustments)
- Working knowledge of three-way matching (PO / Receipt / Invoice)
- Understanding of inventory valuation (average cost) and how transactions flow to GL
- Strong Excel skills (pivots, lookups, reconciliation templates)
- High attention to detail
- Comfortable in a fast-moving manufacturing environment
- Landed cost allocation experience (freight, duties, tariffs)
- Prepaid inventory deposit reconciliation experience
Skills
- (Required) Clear Communication — vendor emails, flagging discrepancies, explaining variances without jargon
- (Required) QuickBooks Desktop — POs, item receipts, vendor bills, inventory adjustments, custom reports
- (Required) Attention to Detail — catches the number that doesn't tie; won't let a recon sit "close enough"
- (Required) Cross-Department Collaboration — works daily with procurement and operations, not a back-office silo
- (Required) Problem-Solving — investigates root cause when PO, receipt, and invoice don't match
- (Preferred) Excel Data Manipulation — pivots, lookups, SUMIFS, reconciliation templates, large datasets
Pay: $48,000.00 - $58,000.00 per year
Benefits:
- Dental insurance
- Health insurance
- Paid sick time
- Vision insurance
Experience:
- QuickBooks: 3 years (Required)
- Cost Accounting Standards: 3 years (Preferred)
Work Location: In person
