Underwater Mechanix Services (UMX) is seeking a highly organized, proactive Construction Administrator to serve as a critical operational partner across our marine construction and commercial dive projects.
This is not a passive administrative role. We are looking for someone who understands how construction projects actually move in the field. Keeping documentation, communication, compliance, and coordination aligned before issues impact schedule, cost, or execution are basic competencies expected.
You will work directly alongside Project Managers, field leadership, subcontractors, and clients to maintain control of project documentation, contract flow, change management, and project compliance across multiple active projects. Your ability to anticipate needs, maintain accountability, and keep information moving accurately and efficiently will directly impact operational success.
UMX performs demanding marine and heavy civil work in complex commercial and federal environments. The right candidate thrives in fast-moving operations, communicates clearly under pressure, and takes pride in building systems that keep projects running smoothly.
KEY RESPONSIBILITIES
- Manage the full lifecycle of project documentation including contracts, subcontracts, RFIs, submittals, transmittals, change orders, compliance tracking, and close-out packages.
- Coordinate closely with Project Managers and field teams to maintain alignment between field operations, schedules, budgets, and contractual requirements.
- Track, log, and monitor RFIs and submittals to ensure timely responses and proactive escalation of critical items.
- Administer change order processes including preparation, tracking, pricing coordination, and approval management.
- Maintain organized, audit-ready project files and correspondence logs in accordance with company, client, and federal contract requirements.
- Support project startup and close-out processes including punch lists, as-built documentation, warranties, final invoicing, and turnover documentation.
- Serve as a professional point of contact for owners, engineers, subcontractors, suppliers, and internal stakeholders regarding project administration and documentation.
- Anticipate upcoming project milestones, compliance requirements, reporting deadlines, and documentation needs before they become urgent.
- Identify inefficiencies within administrative workflows and recommend process improvements that strengthen execution and accountability.
- Support operational continuity across multiple simultaneous projects without sacrificing organization, responsiveness, or accuracy.
QUALIFICATIONS
- Minimum 2 years of experience in construction administration, contract administration, project coordination, or project management support.
- Strong understanding of the construction project lifecycle from preconstruction through close-out.
- Proven ability to manage multiple concurrent projects and shifting priorities in deadline-driven environments.
- Experience working with standard construction contract documents; familiarity with AIA contracts and FAR/DFARS requirements preferred.
- Proficiency with construction management platforms such as Procore, CMiC, Autodesk Construction Cloud, or equivalent systems a plus. Primavera Scheduling preferred.
- Strong written and verbal communication skills with the ability to translate complex project information into clear, actionable communication.
- Experience supporting federal, municipal, marine, heavy civil, or industrial construction projects is strongly valued.
- High attention to detail without losing sight of broader project priorities and operational impact.
WHAT SETS YOU APART
You operate with urgency, structure, and ownership.
You do not wait for problems to surface. You monitor schedules, recognize pressure points early, and help teams stay ahead of issues before they affect execution. You understand that strong project administration is not paperwork for paperwork’s sake — it is a critical part of delivering successful projects safely, efficiently, and professionally.
You bring calm organization to fast-moving environments, communicate clearly across all levels of a project team, and take pride in being someone others can rely on when projects become demanding.
COMPENSATION & BENEFITS
- $30 - $32/HR depending on experience, project background, and federal construction knowledge
- Health, dental, and vision insurance
- Paid time off and company holidays
- 401(k) with 3% company match
- Professional development and growth opportunities
- Opportunity to support complex marine and federal construction projects with a highly specialized team
WHY UMX
UMX is building a team of professionals who take ownership, solve problems, and elevate the standard of execution across every project. We value accountability, professionalism, adaptability, and people who contribute positively to team performance in challenging environments.
If you are highly organized, operationally minded, and motivated by being part of demanding projects where your work genuinely matters, we want to hear from you.
Benefits:
Equal Employment Opportunity
Underwater Mechanix Services (UMX) is an Equal Opportunity Employer. We are committed to creating a workplace where all individuals are treated with dignity and respect. Employment decisions are based on qualifications, merit, business needs, and applicable laws. We do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, military status, or any other characteristic protected by federal, state, or local law.
Reasonable Accommodations
UMX is committed to providing reasonable accommodations to qualified applicants and employees with disabilities and to sincerely held religious beliefs and practices, unless doing so would create an undue hardship. Applicants who require an accommodation during the hiring process should contact Human Resources.
Federal Contractor
As a federal contractor, UMX complies with all applicable Equal Employment Opportunity and Affirmative Action requirements. We encourage qualified veterans and individuals with disabilities to apply.
Employment Requirements
Offers of employment may be contingent upon successful completion of a background investigation, drug screening, verification of employment eligibility, reference verification, and any position-specific licensing, certification, or security requirements permitted by law. UMX participates in E-Verify and maintains a Drug-Free Workplace.
Compensation Transparency
Where required by applicable law, UMX provides a good-faith salary or hourly wage range in its job postings. Compensation is determined based on qualifications, experience, education, skills, certifications, geographic location, and business needs.
