JOB
SUMMARY
Under minimal direction, performs specialized accounting work related to all phases of accounts payable processing for the College and affiliated entities, including the Jackson College Foundation and Jackson Preparatory Early College. Responsibilities include invoice processing, ACH and check payments, vendor maintenance, reconciliations, and journal entries, while ensuring accuracy, compliance with internal controls, and high-quality service to internal and external stakeholders.
EXAMPLE OF DUTIES
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
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Understand, support, and actively demonstrate the College’s Maroon and Gold Standards and agree to be evaluated accordingly.
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Process accounts payable transactions for the College and Foundation, including invoices, payment requests, vendor payments and related documentation in accordance with established approval workflows and internal control requirements.
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Prepare accounts payable processing in accordance with established processing schedules, including check printing, electronic payments, payment distribution, and related general ledger posting, ensuring accuracy, proper authorization, and compliance with established internal controls.
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Prepare monthly wire payments for Jackson Preparatory Early College and Foundation annuity obligations and post journal entries.
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Research and respond to vendor inquiries regarding invoice status, payment status, statements, account balances and related documentation.
- Communicate with students and vendors regarding returned ACH payments, provide guidance on updating banking information through JetStream, and ensure updated banking information is validated in accordance with established procedures and internal controls.
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Research check status and process void and reissue for students and vendors in accordance with College procedures.
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Coordinate the College’s stale-dated check process, including research, outreach, documentation, reissue requests, returns to federal programs when applicable, and escheatment in accordance with applicable requirements.
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Maintain vendor records, including W-9 documentation and ACH enrollment information. Conduct periodic vendor reviews, including outreach to inactive vendors, and ensure updates are independently verified and documented in accordance with internal control procedures.
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Ensure compliance with internal controls related to vendor setup, payment processing, and segregation of duties, including appropriate verification of vendor changes and ACH updates.
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Assist with vendor record maintenance and reporting support related to annual 1099 processing.
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Establish, maintain, and periodically update written process documentation for the accounts payable function.
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Maintain organized electronic filing systems for processed accounts payable documents.
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Prepare routine and corrective journal entries with appropriate documentation, coding and review support.
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Reconcile accounts payable-related liability accounts and research discrepancies to support timely resolution.
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Track, review and reconcile professional development, travel, and employee expense activity for completeness, accuracy, and compliance with College policies and budget guidelines.
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Monitor the Business Office secure mailbox and distribute items to the appropriate team member.
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Perform other duties as assigned by Business Office leadership.
SUPERVISORY RESPONSIBILITIES
This position does not have supervisory responsibilities.
CONTACTS AND PURPOSE OF CONTACTS
Internal: Regular contact with staff in various departments in an information sharing and service provider capacity.
External: Frequent contact with vendors, consultants, and other external partners.
SUPPLEMENTAL INFORMATION
Jackson College only accepts on-line applications though this system. For assistance with this, please call 517-796-8468.
Please use your legal first and last names on your application. If you are hired, you will have the opportunity to identify and utilize your preferred name.
The Jackson College Nepotism policy prohibits hiring of a relative or someone with a familial relationship to work in the same instructional department, office or administrative unit of the College including spouse, child, stepchild, parent, stepparent or sibling of the employee or spouse, aunt, uncle, niece/nephew, grandparent, grandchild, and members of the same household including domestic partner.
It is important that your application show all the relevant education and experience you possess (even if you are repeating it from your resume or cover letter). For instance, do not say, "See Resume or C/V." Your resume, cover letter, and if a degree is required an unofficial transcript must be attached to your application. Applications will be rejected if incomplete.
When you apply for the position, you will get to the document upload area where you will be given an opportunity to attach your documents such as your vita, transcripts, etc.. Instructions will also be found there.
The College reserves the right to request proof of degree or certification at a later date if these documents are required as part of the qualifications for the position. Final candidates will be subject to a criminal background as part of the employment process.
If selected you will be required to complete the US Citizenship and Immigration Services, Employment Eligibility Verification form I-9 and provide documentation verifying identity and eligibility to work in the United States. Jackson College is NOT able to support Visa applications for employment at the college. Applicants must already be eligible to work in the United States to be considered.
Applicants with disabilities may request accommodation to complete the application and interview process. Please notify Human Resources at least three (3) working days prior to the date of need.
A copy of Jackson College's Annual Security Report and Annual Fire Safety Report is available on the JC Campus Safety & Security website. The security report contains crime statistics for the previous three years for all of our campus locations and the annual fire safety report, which contains statistics for any reported fires in campus housing units and fire safety systems in these buildings. Additionally, the report contains policies, available resources and information concerning personal safety, fire safety and reporting procedures for both crimes and fires.
Applicants have rights under Federal employment laws. Jackson College is an Equal Opportunity Employer that actively supports workforce diversity.
