Job ID: 16082
Location: Austin, TX
Full/Part Time: Part Time
Regular/Temporary: Regular
FLSA Status Nonexempt Earliest Start Date
2 Openings Available Immediately Salary
$25/hour Hours per Week
19.5 Hiring Department Texas Med Dental Appl Required Application Materials
A resume and letter of interest is required to apply. Candidates under final consideration will also be required to submit professional references, college degree information, and employment history to an online third-party vendor. About Us
For more than 140 years, The University of Texas System has improved the lives of Texans — and people all over the world — through education, health care, and research. The System consists of nine academic institutions, four health institutions, and The University of Texas System Administration. The institutions of the UT System employ more than 160,000 faculty, health care professionals, researchers, support staff, and student workers.
The UT System Administration is primarily based in Austin, Texas. It supports the missions of the System's thirteen institutions by providing financial, legal, planning, purchasing, government relations, communications, development, and other central services. Serving a growing state, the UT System Administration strives to provide a welcoming, supportive work environment that embraces different perspectives - not only because it enables the organization to be stronger, creative, and thoughtful, but because it is the right thing to do. To that end, UT System Administration embraces state laws on military and former foster children employment preferences. Purpose of Position To provide administrative support to the Joint Admission Medical Program (JAMP) in its mission to effectively deliver programs and services that help students aspiring to become physicians acquire the knowledge and skills needed to be successful in their applications to medical school. Essential Functions
Application Processing & Applicant Outreach: Process JAMP applications, verify applicant eligibility, track application status, maintain applicant records, respond to applicant inquiries, and assist with the JAMP prospective applicant calling campaign.
Student & Administrative Support: Maintain the JAMP Portal and student records, respond to inquiries from prospective applicants and current scholars, and assist with recruitment, events, and general program operations.
Records Management: Maintain accurate electronic records, perform data entry, verify information, and ensure confidentiality of student records.
Communication & Program Support: Monitor the JAMP inbox, update website content in Modern Campus, assist with program communications, and prepare informational materials.
JAMP Administrative Support & Special Assignments: Monitor the JAMP inbox, update website content in Modern Campus, assist with program communications, and prepare informational materials. Knowledge, Skills & Abilities
Strong verbal and written communication skills.
Experience providing excellent customer service and ensuring stakeholder needs and inquiries are addressed promptly and professionally.
Strong attention to detail and problem-solving skills in daily tasks.
Punctuality and reliability.
Ability to adapt and work collaboratively with team members as priorities change.
Excellent teamwork skills.
Basic computer skills and experience with Microsoft Office, Microsoft Teams, and Zoom. Required Qualifications
High school diploma or GED and one year of secretarial or administrative experience, or an equivalent combination of education, training, and relevant experience that demonstrates the knowledge and skills required for the position.
One year of college (30 semester hours) may be substituted for one year of the required experience. Preferred Qualifications
Some college coursework.
Prior experience working with students or in an admissions office.
Proven organizational and time-management skills.
Prior experience working with sensitive student records.
Proven ability to meet deadlines. Working Conditions
May work around standard office conditions.
Repetitive use of a keyboard at a workstation.
Uses standard office equipment.
Hybrid work environment (remote & office). Additional Information
This position is not eligible for employee benefits including, but not limited to, insurance, leave, holidays, and longevity pay. For information about eligibility, visit Active Employees Eligibility https://www.utsystem.edu/offices/employee-benefits/insurance-0/eligibility .
A background check will be conducted on candidates under final consideration. The background check may include any or all of the following: criminal history check, prior employment verification, education verification, professional references check, and motor vehicle records check. Background checks are conducted by third-party vendors. Upon request form the third-party vendor, candidates under final consideration must provide the required information for the background checks to be completed. EO/AA Statement
The University of Texas System Administration is committed to providing equal employment opportunity for all qualified applicants and employees in all terms and conditions of employment. U. T. System will provide equal employment opportunity to all qualified persons and will not discriminate on the basis of race, color, sex, sexual orientation, gender identity/expression, pregnancy, religion, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by federal or state laws.
For information on accommodations for individuals with disabilities, please contact the Office of Talent and Innovation at
[email protected] .
To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/UTZ_CG/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=8&JobOpeningId=16082&PostingSeq=1
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