ABOUT PERFECTLY PINKED
Perfectly pInked LLC is a boutique remote executive and operations support firm based in Gaithersburg, MD. We partner with business owners and entrepreneurs to take on the administrative and operational work that keeps their businesses moving. Our team operates as a seamless extension of our clients' businesses, handling everything from document preparation to scheduling to CRM management with care and precision.
ABOUT THE ROLE
We are looking for an experienced, reliable operations and administrative subcontractor to support active client accounts on a project or ongoing basis. You will work as an extension of the Perfectly pInked team, delivering the same quality and professionalism our clients expect from us directly. You need to be someone who takes ownership of your work, communicates proactively, and holds yourself to a high standard without being told to.
SCOPE OF WORK
- Inbox & Email Management: Manage and organize client email inboxes; draft responses, triage incoming messages, and ensure priority items are handled promptly
- Document Preparation & Editing: Draft, edit, format, and finalize a wide range of business documents including correspondence, reports, proposals, SOPs, contracts, templates, and other client-facing materials; ensure all documents are polished and error-free before delivery
- File Organization & Management: Build and maintain organized digital file systems on behalf of clients; establish consistent naming conventions, folder structures, and storage practices
- CRM System Maintenance: Manage and maintain client records in CRM platforms such as HoneyBook; keep contact information, project pipelines, invoices, and communication history accurate and up to date
- Scheduling & Schedule Creation: Coordinate appointments and meetings on behalf of clients; build and maintain schedules including event schedules and staff work schedules
- Social Media Support: Develop and schedule social media content on behalf of clients; create or coordinate graphics and post logistics using tools such as Canva
- Research & Analysis: Conduct targeted research on topics relevant to client needs and synthesize findings into clean, professional summaries or reference documents
REQUIREMENTS
- Exceptional attention to detail — This is our top requirement and a non-negotiable. Every document, every email, every calendar entry reflects on our clients and on Perfectly pInked. You catch your own errors. You review before you send. You take accuracy seriously.
- 1+ year of experience in administrative support, operations, executive assistance, or a related role
- Excellent written communication skills; able to write and edit professionally on behalf of business owners
- Strong organizational skills with the ability to juggle multiple clients and priorities simultaneously
- High degree of discretion; experienced handling sensitive business and client information confidentially
- Self-directed and reliable; able to manage your own workload and deadlines without constant check-ins
- Proficiency in Microsoft 365 and/or Google Workspace
- Experience with HoneyBook or similar CRM and contract management platforms
- Comfort with scheduling tools and calendar coordination across multiple stakeholders
PREFERRED QUALIFICATIONS
- Prior experience working within a multi-client or agency-style environment
- Experience with event coordination or logistics management
- Familiarity with additional platforms such as ClickUp, Asana, Canva, or QuickBooks Online
- Prior independent contracting or subcontracting experience
Engagement Type: Independent Contractor (1099); project-based or ongoing retainer
Location: Fully remote
Availability: Minimum 10 hours per week; flexibility required based on client needs
Rate: $16-20/hr
Pay: $16.00 - $20.00 per hour
Expected hours: No less than 10.0 per week
Benefits:
Application Question(s):
- Are you comfortable working fully remotely?
- Are you comfortable with a pay rate of $16-20/hr?
Experience:
- Administrative: 1 year (Required)
Location:
Work Location: Remote
