Description:
Position Summary
The HR Assistant provides administrative and operational support to the HR department and serves as a key liaison between HR and employees. This role assists with core HR functions, office operations, and payroll administration to help ensure a positive, organized, and compliant workplace environment. This is a 100% in-office position based at our Houston office.
HR Responsibilities
- Support the recruiting process including candidate coordination, interview scheduling, pre-employment screening, and new hire onboarding and orientation.
- Assist with new hire surveys and collect feedback following the onboarding experience.
- Process employment verification requests as directed.
- Route HR-related mail and correspondence to the appropriate HR team member.
- Identify and escalate employee concerns or issues to HR in a timely manner.
- Coordinate and support employee engagement activities, recognition programs, and company events as directed.
- Communicate HR-related policies and procedures to employees and managers across departments.
- Maintain company-wide communications such as employee directories, announcement boards, and internal updates.
- Maintain employee records in HR systems, including updates, audits of active employee data, password reset support, and removal of termed employees.
- Assist with offboarding coordination and required notifications.
- Order employee business cards upon request and approval.
- Other HR duties as assigned.
Payroll Support
- Assist with the semi-monthly payroll process including review and approval support.
- Coordinate paycheck distribution, including mailing when necessary.
- Respond to basic employee payroll inquiries and escalate complex matters to HR.
- Other payroll duties as assigned.
Office Operations
- Maintain client-facing areas and conference rooms to uphold a professional office environment.
- Replenish and stock break areas and refreshments on a regular basis.
- Coordinate waste management, parcel pick-ups, and vendor access.
- Manage office task tracking systems and ensure timely follow-through on facility-related requests.
- Organize internal meetings and recognition events including logistics, supplies, agendas, and communications.
- Manage employee access credentials including building badges and security access.
- Submit and follow up on building maintenance and facility requests.
- Coordinate office moves and space transitions as needed.
- Assist with planning and execution of company-wide meetings and events.
- Perform general administrative duties including filing, copying, and correspondence.
- Provide coordination support for travel logistics related to visiting team members or sister company personnel.
- Other office duties as assigned.
Requirements:
- This is a 100% in-office role
- High school diploma or equivalent required.
- 1+ year of experience in an HR, administrative, or office support role preferred.
- Type minimum 50 WPM
- Strong initiative, independent judgment, and eagerness to learn.
- Excellent verbal and written communication skills.
- High attention to detail and strong organizational skills.
- Ability to multitask and manage competing priorities in a fast-paced environment.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Familiarity with HRIS or payroll systems a plus.
