AAA Hardwoods is seeking a motivated and dependable Operations Support Specialist to provide administrative support for the sawmill. The ideal candidate is organized, self-motivated, and able to effectively manage time and prioritize multiple tasks.
This position requires the ability to follow instructions and standard operating procedures (SOPs), along with a willingness to learn and ask questions. Strong Excel skills are required, and attention to detail, reliability, and strong communication skills are necessary.
Essential functions:
The duties identified below are the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Conduct activities in a safe manner, follow corporate safety guidelines and requirements, use personal protective equipment and proactively address any unsafe conditions observed. Maintain housekeeping and safety compliance, inspection ready at all times
- Process production runs for site sawmill operations
- Receive logs, pulp and bolts (on landing and in yard), ensure proper valuation and process related payments
- Process job closures
- Work with Procurement team on timber jobs, log contracts, etc.
- Create and process site invoices and BOLs
- Create miscellaneous invoicing
- Process sawmill work orders
- Update site production reporting such as pivot table and distribute to appropriate individuals
- Liaison between site and corporate accounting department
- Scan and attach supporting documentation
- Oversee and support all administrative duties in the office (supplies, general office support, cleaning, etc.)
- Perform receptionist duties – greet visitors and answer phone calls
- Other assignments as determined by management
QUALIFICATIONS:
To perform this position successfully, an individual must demonstrate regular, predictable attendance and be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge and skill required. The individual must be able to successfully pass background checks.
- Teamwork: Can work in group or alone; oriented towards the good of the whole. Contain ability to build rapport and good working relationship with co-workers
- Associates Degree preferred
- 1+ year of customer experience
- Previous accounting background preferred
- Problem Solving Skills
- Organizational Ability
- Effective Time Management
- Ability to Prioritize
- Attention to Detail
- Strong communication skills (verbal, written and listening)
- Self-motivation
- Strong Excel skills
Pay: From $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- Accounting: 1 year (Preferred)
- Microsoft Excel: 2 years (Preferred)
Ability to Commute:
- New London, WI 54961 (Preferred)
Work Location: In person
