Job Summary
We are seeking a detail-oriented and proactive Administrative Assistant to support our team in various administrative and accounting tasks. The ideal candidate will possess strong organizational skills, proficiency in accounting software, and a solid understanding of financial concepts. This role is crucial in maintaining efficient office operations and ensuring accurate financial reporting.
Duties
- Provide administrative support to the accounting department, including managing schedules and organizing meetings.
- Prepare and maintain financial documents such as balance sheets, general ledgers, and journal entries.
- Assist with accounts payable and accounts receivable processes, ensuring timely payments and accurate record-keeping.
- Conduct account reconciliation, including bank reconciliation and account analysis to ensure accuracy in financial records.
- Utilize accounting software such as QuickBooks, Quicken, Sage, Xero, or similar tools for bookkeeping tasks.
- Prepare financial reports in compliance with GAAP standards and assist in budget preparation.
- Maintain organized records of financial transactions and ensure compliance with governmental accounting regulations.
- Support payroll processing and assist with tax-related documentation as needed.
- Perform data entry tasks with a focus on accuracy using 10 key typing skills.
- Collaborate with team members to streamline processes and improve overall efficiency within the department.
Qualifications
- Proficiency in accounting software (QuickBooks, Quicken, Sage, Xero) is required; experience with public or non-profit accounting is a plus.
- Strong understanding of financial concepts including double-entry bookkeeping, debits & credits, balance sheet reconciliation, general ledger accounting, and account reconciliation.
- Experience in financial report writing and budgeting is preferred.
- Familiarity with technical accounting principles and practices is advantageous.
- Excellent organizational skills with the ability to manage multiple tasks efficiently while maintaining attention to detail.
- Strong communication skills to effectively collaborate with team members and stakeholders.
- Previous experience in an administrative or accounting role is preferred but not mandatory. This position offers an excellent opportunity for growth within our organization while contributing to the overall success of our team. If you are passionate about administration and finance, we encourage you to apply for this rewarding role!
Job Type: Part-time
Pay: $30.00 per hour
Work Location: In person
