Job Title: Assistant Court Administrator
Department/Division: Juvenile Court
Reports to: Juvenile Court Administrator
Supervises: Administrative Staff
FLSA Classification: Non-Exempt
Pay Grade: 130
Employee Group: Non-Bargaining
Revision Date: June 2026
Minimum Education: Bachelor’s degree from an accredited college or university in Public, Business, Court or Judicial Administration or related field.
Minimum Experience: Four years of increasingly responsible judicial administrative experience with one year of supervisory or lead experience OR any combination of education and experience which would provide the knowledge, skills, and abilities to perform the job.
Minimum Certifications: n/a
Other Requirements:
- Valid Washington State Driver’s License if driving a vehicle for County business.
POSITION SUMMARY:
This position is responsible for assisting with administrative oversight, leadership, planning, coordinating and control of the Juvenile Court; also assists in enforcing and implementing policies, procedures and legal requirements applicable to departmental operations.
ESSENTIAL FUNCTIONS:
The following duties are essential for this position. However, they are not to be construed as exclusive or all–inclusive. To be successful in this position, an individual must be able to perform each duty satisfactorily. Other duties may also be required or assigned.
- Provides leadership in attracting, retaining and developing an engaged workforce in the delivery of superior services to County residents.
- Directs the work of and manages the administrative staff of the Office. Interviews and selects new employees. Provides training, instructions, and ongoing training needs. Assigns tasks, reviews work, and prepares performance evaluations. Provides staff coaching/counseling. Recommends employee transfers, promotions, disciplinary action, and discharge.
- Organizes and directs the day-to-day operations of the Office.
- Provides administrative direction to the Office through the policies, procedures and directives that are continually updated. Counsels staff on changes and interpretations of laws, guidelines, policies and procedures.
- Oversees and performs purchasing, accounting, inventory control, and budget monitoring functions to assist in providing fiscal accountability.
- Administers cost reimbursable federal and state contracts, including required contract reporting, and reporting for reimbursement processes which include program expenses, direct and indirect cost reporting for administration and operation services.
- Assists in personnel administration functions by maintaining personnel records and preparing timecards and payroll records.
- Collects, analyzes, and interprets statistical and other data; prepares written reports and makes recommendations regarding their feasibility based on studies, surveys, and analyses.
- Resolves inquiries, complaints, problems or emergencies.
- Represents the Administrator at meetings and acts on the Administrator's behalf as directed.
- Acts as liaison with other departments and outside agencies to coordinate activities; provides detailed information and assistance to staff, officials, organizations, and the public regarding department operations and policies.
- Remains current on legislation, legal requirements, and ordinances affecting unit operations and interprets information to advise staff or subordinates of any applicable changes in procedures to reflect revised legal requirements.
- Assists in the development and recommendations of the biennial budget; forecasts necessary funding for staff, equipment, material, and capital improvement plans. Monitors budget throughout the year.
- Researches, recommends, develops, and implements policy and procedures for operational effectiveness.
- Provides advanced level and confidential administrative support including compiling detailed information, preparing policies, statistical reports, agendas, and other documents.
- Composes general correspondence and reports; proofreads and edits documents.
- Enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
- Maintains electronic filing, paper filing, and record systems to provide easy access to records and information; provides retention of records as required by Department and County policies.
- Performs other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
Knowledge of:
- Applicable statutes and ongoing statutory changes, procedural changes, and form changes.
- Management and supervisory practices and principles, including the ability to make final employment recommendations, preparing performance evaluations, managing time off, and maintaining personnel records.
- The County and Office’s operating requirements, policies, procedures, and practices; and local, State, and Federal regulations related to department programs and operations.
- Principles and practices of budgeting, fiscal management, and project management principles and techniques.
- Administrative policies and procedures of the County.
- Current office practices and procedures.
- Operation of standard office equipment and software consistent with this position.
Skill in:
- Preparing accounting transactions, financial statements and reports.
- Applying accounting principles to work activities in a municipal accounting system.
- Analyzing complex administrative information and issues, defining problems and evaluating alternatives and recommending methods, procedures and techniques for resolution of issues.
- Organizational and time management to prioritize duties to accomplish a high volume of work product while adapting to constant changes in priority.
- Researching and understanding complex written materials.
Ability to:
- Read and accurately interpret statutory language regarding administrative details of the legal process.
- Effectively utilize the principles of strategic and long and short-range planning.
- Adapt and take control of situations, dictating subordinate activities in a responsible manner.
- Instruct and train in methods and procedures.
- Organize, assign, and modify the work assignment of others, and (re)-establish priorities to meet deadlines.
- Interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations.
- Read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position.
- Prepare and maintain accurate and concise records and reports.
- Apply sound judgment and discretion in performing duties, resolving problems and interpreting policies and regulations.
- Communicate detailed and often sensitive information effectively and concisely, both orally and in writing.
- Maintain professionalism at all times.
- Maintain effective working relationships with individuals within and outside the organization.
- Maintain confidentiality and discretion regarding business-related files, reports and conversations, within the provisions of the Public Records Act and other applicable State and Federal statutes and regulations.
- Work the allocated hours of the position and respond after hours as needed.
PHYSICAL AND WORK ENVIRONMENT:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- This work requires the occasional exertion of up to 25 pounds of force; work regularly requires sitting, frequently requires standing, speaking or hearing, using hands to finger, handle or feel and repetitive motions and occasionally requires walking, stooping, kneeling, crouching or crawling and reaching with hands and arms.
- Work has standard vision requirements.
- Vocal communication is required for expressing or exchanging ideas by means of the spoken word.
- Hearing is required to perceive information at normal spoken word levels.
- Work requires preparing and analyzing written or computer data and observing general surroundings and activities.
- Work has no exposure to adverse environmental conditions.
- Work is generally in a moderately noisy office setting (e.g. business office, light traffic).
- Requires dealing with persons who are hostile or aggressive, posing threatening conditions.
