WE’RE HIRING: OFFICE MANAGER – B&E HOME CARE
Jacksonville, FL | In-Office Position
B&E Home Care
Are you the person who notices when supplies are running low, files are out of place, systems aren't working, or paperwork hasn't been completed — and you take action before it becomes a problem?
B&E Home Care is looking for a reliable, organized, detail-oriented Office Manager to own the administrative backbone of our growing home care agency.
WHAT YOU’LL OWN
As our Office Manager, you will help make sure the office runs smoothly so that scheduling, billing, compliance, and quality care are never interrupted by administrative gaps.
Your responsibilities will include:
Office Operations
- Manage office supplies, equipment, facility needs, and vendors
- Monitor office spending and vendor invoices
- Make sure nothing runs out or becomes a disruption to operations
Records & Filing
- Maintain organized employee and client files
- Manage our Dropbox filing system
- Maintain EVV reports, certificates, employment records, W-2s, pay documentation, and other required records
- Conduct regular file audits and ensure documents are complete and current
Employee Administration
- Prepare employee badges
- Support new-hire paperwork and file setup
- Maintain office reference materials, SOPs, and desk cards
- Help ensure new employees are properly prepared before their first solo shift
Systems & Technology
- Help maintain office systems including SwyftOps, OpenPhone, Ooma Office, ADP, and Dropbox
- Assist with onboarding and training staff on office systems
- Identify recurring technology issues and escalate them appropriately
WHAT SUCCESS LOOKS LIKE
We are looking for someone who can create order, consistency, and accountability.
Our ideal Office Manager:
✅ Is highly organized
✅ Has exceptional follow-through
✅ Takes ownership instead of waiting to be told what to do
✅ Notices problems before they become emergencies
✅ Can manage multiple priorities without becoming overwhelmed
✅ Is dependable, calm, and professional
✅ Understands confidentiality and professionalism in a healthcare environment
✅ Is comfortable working with technology and learning new systems
✅ Cares about getting the details right
We hire for personality, reliability, ownership, and work ethic — not just a resume.
YOUR FIRST 90 DAYS
First 30 Days – LEARN
Learn our systems, policies, HIPAA, EVV, AHCA requirements, payroll processes, and office rhythm.
Days 31–60 – TAKE OWNERSHIP
Independently manage supplies, vendors, filing audits, badges, and new-hire paperwork.
Days 61–90 – LEAD YOUR FUNCTION
Own your KPIs, complete the monthly office budget review, and identify at least one improvement that makes our office more efficient.
OUR STANDARD
At B&E Home Care, we believe:
“No single employee — including the owner — should be a single point of failure for any function.”
This position is an important part of building a system-driven home care organization where people know what to do, information is easy to find, and problems are addressed before they become emergencies.
If you're the kind of person who loves organization, systems, checklists, accountability, and getting things done, we want to hear from you!
APPLY TODAY
Send your resume and a brief introduction explaining why you would be a great fit for the Office Manager position at B&E Home Care. [email protected] or call/text for faster response (904)762-5624
B&E Home Care Caring for People. Building Better Systems. Growing Together.
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Pay: $19.00 - $21.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
