About Us
Harlem Link Charter School is a PreK - 5th Grade school located in Harlem, New York. As a community-focused independent charter school since 2005, we are grounded in principles that facilitate our inclusive model which centers the whole child, and supports our alumni through college. Relationships matter is the heart of our work with our key stakeholders to link academics, values and community. Please visit our website for more about our school: www.harlemlink.org
Position Summary
The Operations & Technology Coordinator manages the school's technology systems, procurement, and inventory, and serves as a member of the Operations Team. This role prepares and maintains staff devices, tracks and reconciles team spending, and troubleshoots technology issues for staff, students, and families. The Operations & Technology Coordinator reports to the Director of Operations & Human Resources and provides coverage across the Operations Team.
Qualifications
● Bachelor's degree preferred
● At least 2 years of school-based operations or IT support experience
● Experience with device management, technology inventory systems, and troubleshooting hardware and software
● Experience with procurement, purchase order processing, and budget reconciliation
● Proficiency in Google Suite, Microsoft Excel and Word, and Bill.com or comparable systems; familiarity with DOE systems (ATS, OASIS, CPS, NYSTL, FAMIS) preferred
Key Responsibilities
Device & Equipment Management
● Manage, track, and maintain an inventory of all school technology assets
● Prepare, distribute, and collect staff and student devices each school year, including summer setup
● Coordinate repairs, replacements, and technical support for all school-owned technology
● Maintain a device loan log and account for all equipment
Technology Systems & Software
● Troubleshoot and resolve daily technology issues for staff and students
● Onboard new staff on school technology and manage identity and access for school systems
● Communicate technology expectations, usage policies, and available resources to staff and families
Ordering, Procurement & Inventory
● Manage the procurement process for school supplies, technology equipment, and operational materials
● Research vendors, obtain quotes, and process purchase orders in accordance with school financial policy
● Maintain an organized inventory of school supplies, technology assets, and operational equipment; conduct regular audits
● Track and reconcile procurement spending against approved budgets and report variances to leadership
● Upload invoices into Bill.com
General Operations Support
● Provide coverage for other Operations Team members, including daily walkthroughs, arrival, and dismissal
● Assist with setup for school events and other operational tasks as assigned
Compensation, Benefits and Hours
● The salary range for this position is $50,000-75,000 and is commensurate with experience and qualifications. Harlem Link is committed to providing our team with a range of benefit offerings at a competitive value. Benefits are provided in accordance with school policy.
● Operations Team members are required to be at the building from 7:30am - 4:00pm four days a week, and from 7:15am - 5:00pm one day each week for professional learning opportunities.
Harlem Link is proud to be an equal opportunity employer and values racial, ethnic, religious, and economic diversity to enhance our impact and reflect the community we serve. Join Team Link!
To apply, submit your resume and cover letter online at www.harlemlink.org
Pay: $50,000.00 - $75,000.00 per year
Benefits:
- Dental insurance
- Flexible spending account
- Health insurance
- Retirement plan
- Vision insurance
Work Location: In person
