**Property Manager / Executive Assistant**
We are seeking a highly organized, detail-oriented **Property Manager / Executive Assistant** to oversee commercial properties while providing executive-level administrative support. This position is ideal for a self-motivated professional who thrives in a fast-paced environment, can manage multiple priorities, and is comfortable working independently while collaborating with tenants, vendors, accountants, and ownership.
**Primary Responsibilities:**
* Manage the day-to-day operations of commercial properties.
* Oversee all property financials, including bookkeeping, accounts payable/receivable, rent collection, and financial recordkeeping.
* Work closely with the company's accountant to prepare financial reports and ensure accurate record maintenance.
* Coordinate and dispatch maintenance requests, communicate with vendors, and monitor projects through completion.
* Build and maintain positive relationships with tenants, contractors, and service providers.
* Provide executive administrative support, including managing calendars, scheduling meetings, preparing correspondence, organizing documents, and handling confidential information.
* Answer and direct incoming telephone calls.
* Assist with filing, document management, and general office organization.
* Provide reception coverage as needed and support other administrative office functions.
**Qualifications:**
* Minimum of two years of experience in property management, bookkeeping, finance, executive assistance, or administrative management preferred.
* Strong bookkeeping skills are essential, as bookkeeping is the primary function of this position.
* Proficiency in QuickBooks is required, or comparable experience with accounting software.
* Excellent organizational, communication, and problem-solving skills.
* Ability to prioritize tasks, manage multiple deadlines, and work independently with minimal supervision.
* Professional demeanor with the ability to maintain confidentiality.
* Strong computer skills, including Microsoft Office (Word, Excel, Outlook).
The successful candidate will be dependable, proactive, and capable of anticipating needs while maintaining the highest level of professionalism.
**Background Check Requirement**
By applying for this position, you acknowledge and consent to a pre-employment background check.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
Education:
- High school or equivalent (Preferred)
Experience:
- QuickBooks: 1 year (Preferred)
- Bookkeeping: 1 year (Preferred)
Work Location: In person
