JOB Under the direction of the Division Director, an assistant director, or manager within the Elections Division, this position is responsible for coordinating and supporting a variety of activities during an election cycle, along with other support staff, to ensure compliance with applicable laws, rules, and regulations.
Distinguishing Characteristics:
This is in an Administrative Support series of job classifications. Applicants work under supervision performing administrative and support duties. This position requires a flexible work schedule to meet the needs of the department, including evenings, early morning, weekend and holiday hours during peak election periods.
EXAMPLE OF DUTIES
- Coordinates job duties for seasonal workers associated with elections and provides support to one or more programs in the Elections Division, including: Ballot by Mail, Call Center, Election Worker Training, Elections Site Coordination, Personnel, and Voting Equipment & Operations programs.
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Assists with receiving and processing applications for Ballot by Mail, provides voter support, and assists as needed and under the direction of a manager the duties of the Early Voting Ballot Board, and Signature Verification Committee.
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Provides support in Elections Call Center as needed.
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Assists in development of training materials for Election Workers for both Early Voting and Election Day.
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Facilitates election worker training, in small and large group settings, both online and in-person, with strict adherence to curriculum standards and legal requirements.
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Works with temporary workers in configuring voting equipment and/or electronic poll books to be used by Election workers in the field.
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Assists other coordinators and managers in recruiting, assigning, and onboarding election workers using an election management system.
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Responsible for identifying and coordinating polling place sites used during Early Voting and Election Day, including compliance with ADA standards.
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Assists in coordinating site contracts and delivery logistics under supervision of a manager.
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Communicates with and responds to general requests for information from voters, county employees, and the public by phone, email, and in-person.
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May be required to provide in person and telephonic voter support in office as well as basic office administrative duties. Provides exemplary customer service to voters, the public, and stakeholders, including providing consistent information in regard to state and federal laws.
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Performs other job-related duties as assigned.
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Responsibilities include moving and packaging equipment, assisting in the warehouse, and handling inventory allocation, maintenance, and troubleshooting.
SUPPLEMENTAL INFORMATION Physical requirements include lifting/carrying minimum of 35 pounds, and may be required to lift/carry up to 100 pounds, visual acuity, speech and hearing, hand and eye coordination and manual dexterity, necessary to operate a computer, monitor, keyboard, printer, fax machine, copier, adding machine, typewriter and basic office equipment, vision to monitor, standing, sitting, walking, climbing stairs, bending, stooping, crouching, kneeling, pushing, pulling, reaching, repetitive motion, twisting, balancing, repetitive motion, client/customer contact, squatting, occasional indoor/outdoor activities to perform the essential functions. Subject to contact with communicable diseases, radiation, hazardous waste, human fecal matter and foul odors. Travis County employees play an important role in business continuity. As such, employees can be assigned to business continuity efforts outside of normal job functions.
This job description is intended to be generic in nature. It is not a comprehensive list of all duties and responsibilities. By applying for this job, you will be assigned to one of six departments. The essential duties, functions, responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position. Cross-training is a vital component of the County Clerk’s vision for a dynamic, adaptable, and empowered workforce. Equipping employees with a broad understanding of various roles strengthens the overall team, enhances collaboration, and fosters professional growth.
Work Hours: 8 AM - 5 PM; Monday through Friday. Non-exempt employees may be eligible to work remotely in a hybrid work schedule once they have successfully completed the six-month probationary period. Remote work is not permitted during critical election periods.
Location: 5501 Airport Blvd. Austin, TX
Department: County Clerk
Criminal Background Check, Education, and Employment History Check Required.
In accordance with Executive Order 14248, non-citizens are prohibited from participating in the administration of any Federal election, including access to election equipment, ballots, or related materials.