Job Summary
We are seeking a dynamic and highly organized Administrative Coordinator to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and exceptional support across departments. Your energetic approach and attention to detail will help foster an efficient, welcoming environment for staff, clients, and visitors alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant workplace culture. The ideal candidate is proactive, tech-savvy, and excels at multitasking with a positive attitude.
Responsibilities
- Answer and direct incoming phone calls in a professional and courteous manner
- Monitor and respond to general company email inquiries or route messages to the appropriate department
- Welcome and assist visitors, vendors, and guests
- Provide administrative support to various departments as needed
- Support bookkeeping tasks utilizing QuickBooks or similar accounting software for basic financial recordkeeping
- Assist with scheduling, filing, data entry, document preparation, and recordkeeping
- Maintain organized electronic and physical filing systems
- Support office operations by assisting with routine clerical and administrative tasks
- Assist with special projects and other duties as assigned
Skills
- Strong verbal and written communication skills
- Professional and customer-focused demeanor
- Strong organizational skills and attention to detail
- Ability to manage multiple tasks and priorities effectively
- Basic computer proficiency, including Microsoft Office applications
- Ability to work independently while maintaining a team-oriented mindset
- Prior administrative, customer service, or office support experience preferred
Preferred Traits
- Dependable
- Organized
- Friendly and approachable
- Self-motivated
- Adaptable
- Professional
- Strong attention to detail
This position plays an important role in supporting the daily operations of the company and helping our team serve customers effectively. Training will be provided on company systems, processes, and procedures. We value employees who take ownership of their work, demonstrate reliability, and show initiative. Individuals who consistently perform at a high level may have opportunities for increased responsibility and advancement within the company.
Pay: $17.00 - $19.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
