Overview
Gast Homes is an established new-construction home builder with more than 30 years of experience. We are seeking a dependable, organized, and resourceful Office Administrative Assistant / Receptionist to support the owner and help manage the daily operations of our residential construction company.
This position combines receptionist duties, appointment scheduling, customer follow-up, administrative support, and a variety of construction-related office tasks. The ideal candidate is professional, detail-oriented, comfortable working from changing to-do lists, and able to follow tasks through to completion without repeated reminders.
Responsibilities
- Answer incoming calls and respond professionally to customer inquiries.
- Gather basic information from new construction leads and schedule appointments.
- Greet visitors and maintain a professional, organized office environment.
- Manage calendars, reminders, follow-ups, and daily to-do lists.
- Contact building departments, utility providers, vendors, subcontractors, and other agencies to obtain project information.
- Assist with permit applications, document collection, status checks, and follow-up.
- Prepare and send emails, letters, forms, checklists, and basic project documents.
- Organize customer, project, permit, vendor, and office records.
- Perform accurate data entry using Microsoft Office and online software platforms.
- Follow up on outstanding information and help ensure important tasks are completed on time.
- Assist with basic bookkeeping or QuickBooks tasks when qualified.
- Order office supplies and help maintain an organized workplace.
- Complete miscellaneous administrative tasks related to the daily operation of a construction company.
- Handle customer and company information with discretion and confidentiality.
Qualifications
- Previous administrative assistant, receptionist, office coordinator, or customer service experience.
- Strong organizational, communication, and follow-up skills.
- Professional phone and email etiquette.
- Proficiency with Microsoft Word, Excel, Outlook, and general computer use.
- Ability to manage multiple assignments and changing priorities.
- Strong attention to detail and accurate data-entry skills.
- Dependable, punctual, and comfortable working independently.
- Ability to follow detailed instructions while taking ownership of assigned tasks.
- Construction, permitting, real estate, property management, architecture, or engineering office experience is helpful but not required.
Preferred Skills
Applicants with any of the following experience will receive additional consideration:
- QuickBooks or bookkeeping
- Construction permitting or building department procedures
- Photoshop, Canva, or graphic editing
- CAD, architectural drafting, or construction rendering
- CRM or project-management software
- Working directly with a business owner or company manager
We are looking for someone who enjoys creating order, solving problems, communicating with customers, and helping improve the daily operation of a growing company.
Pay: $20.00 - $25.00 per hour
Experience:
- Administrative Assistant or Receptionist: 1 year (Required)
Shift availability:
Ability to Commute:
- Madeira Beach, FL 33708 (Required)
Work Location: In person
