A growing food distribution company specializing in Salvadoran food products., are looking for a reliable, organized, and detail-oriented Office & Accounting Assistant Bilingual English/Spanish to join our team.
This is an important position within our company. The ideal candidate will help keep our daily administrative and accounting operations organized and will work closely with management, customers, and suppliers.
Position Summary
The Office & Accounting Assistant will be responsible for providing administrative and accounting support, including invoicing, accounts receivable, accounts payable, payment processing, data entry, customer accounts, Inventory, Customer Service, back office for Sales representatives and general office responsibilities.
The ideal candidate is highly organized, trustworthy, comfortable working with numbers, and able to manage multiple responsibilities while maintaining accuracy and confidentiality.
ResponsibilitiesAccounting & Bookkeeping
- Assist with daily accounting and bookkeeping activities.
- Enter and maintain financial transactions in QuickBooks or other accounting software
- Maintain accurate financial records and documentation.
- Prepare reports and information requested
- Identify discrepancies and follow up to resolve them.
- Accounts Receivable
- Prepare and send customer invoices.
- Record customer payments accurately.
- Maintain customer account balances.
- Follow up with customers regarding past-due invoices.
- Assist management with customer credit accounts
- Process authorized credits, returns, and adjustments.
- Accounts Payable
- Receive, review, and enter vendor invoices.
- Verify invoices and supporting documentation.
- Maintain organized vendor records.
- Track payment due dates.
- Distribution & Customer Support
- Review delivery and invoice documentation.
- Assist with discrepancies between deliveries and invoices.
- Process authorized product returns and credits.
- Maintain accurate customer information.
- Communicate professionally with customers, vendors, and delivery personnel.
- Assist with questions regarding invoices, balances, payments, and deliveries.
.General Office Administration
- Answer phone calls and respond to emails.
- Maintain organized physical and electronic files.
- Prepare spreadsheets and reports using Microsoft Excel.
- Enter and update customer and vendor information.
- Customer Service for clients visiting warehouse (providing product information, preparing Invoices and receiving
QualificationsRequired
- Experience in office administration, bookkeeping, accounting, or a similar position.
- Experience with Accounts Receivable and Accounts Payable is a plus.
- Strong attention to detail and accuracy.
- Good organizational and time-management skills.
- Comfortable working with numbers and financial information.
- Proficiency with Microsoft Excel.
- Strong communication and customer service skills.
- Ability to maintain confidential business information.
- Reliable, responsible, and punctual.
- Ability to work independently and as part of a team.
- Bilingual: English/ Spanish (speaking fluently is strongly required)
Ideal Candidate
We are looking for someone who is:
- Highly organized and detail-oriented.
- Honest and trustworthy.
- Proactive and willing to take initiative.
- Comfortable asking questions when something does not look correct.
- Able to prioritize multiple tasks.
- Professional when communicating with customers and vendors.
- Interested in becoming an important part of a growing company.
Qualified candidates will be contacted for an interview.
Pay: $19.00 - $21.00 per hour
Work Location: In person
