Overview
We are seeking a dynamic and highly organized Scheduling Coordinator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that appointments, meetings, and resources are coordinated seamlessly. Your proactive approach and exceptional communication skills will help maintain a smooth workflow across departments, contributing directly to our overall productivity and client satisfaction. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced, supportive environment.
Responsibilities
- Manage and coordinate appointment schedules using advanced office management and productivity software, including Microsoft Office and Google Workspace.
- Handle multi-line phone systems with professionalism, providing excellent customer service and support to clients, vendors, and team members.
- Maintain accurate records through data entry, filing, and spreadsheet management while ensuring all documentation is proofread for accuracy.
- Assist with front desk duties such as greeting visitors, answering inquiries, and managing phone communication with courtesy and efficiency.
- Support calendar management for multiple departments or executives, ensuring timely scheduling of meetings and appointments.
- Utilize technical proficiency in computer literacy tools to streamline office operations, including bookkeeping tasks using QuickBooks when necessary.
- Provide clerical support such as word processing, proofreading documents, managing client communication, and supporting office organization efforts.
Experience
- Prior office management or administrative experience is essential; familiarity with medical or dental receptionist duties is a plus.
- Proven success in handling customer support roles with strong phone etiquette and client communication skills.
- Experience working with spreadsheets, data entry tasks, and productivity software like Microsoft Office or Google Workspace is required.
- Bilingual abilities are highly desirable to serve diverse client needs effectively.
- Demonstrated organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
- Knowledge of office equipment such as multi-line phone systems, filing systems, and basic bookkeeping tools like QuickBooks enhances your fit for this role.
- Strong computer skills including typing speed, proofreading accuracy, calendar management, and technical proficiency in office software.
Join us as a Scheduling Coordinator and become an integral part of a vibrant team dedicated to excellence! Your organizational talent combined with your proactive attitude will help us deliver outstanding service every day. This position offers a rewarding environment where your skills will grow while making a meaningful impact on our operations!
Pay: From $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
