CSM Companies, Inc. in Madison is seeking a talented individual for the Executive Assistant position! This position is ideal for an individual with administrative experience, a resourceful self-starter, have excellent attention to detail, and strong communication skills. CSM values their employees and strives to offer opportunities for professional growth.
Responsibilities:
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Assisting the executives, primarily the Chief Financial Officer, of the company
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Responsible for coordinating and booking all travel arrangements for internal and external parties
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Maintaining various calendars, scheduling meetings, preparing agendas and activities
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Answer multi-line telephone and give information to callers, take messages, and transfer calls
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Ordering and maintaining proper inventory of office supplies and office furniture
Primary Duties:
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Routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files
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Greet customers and guests, handle their questions and concerns quickly, efficiently and professionally
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Plans, supervise, and coordinate all meetings and catered functions
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Making copies of correspondence and other materials
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Prepare and send out routine messages and schedules
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Operating various office equipment and systems such as copiers, fax and postage machine, labeling software, and others
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Prepare, send out, and distribute daily mail
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Assist the marketing and accounting departments, including entering driver payroll sheets
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All other duties as assigned
Requirements:
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High School Diploma required; Associate’s or Bachelor’s Degree preferred
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3 - 5 years of administrative assistant experience, preferably executive level
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Proficiency with Microsoft Word, Excel, PowerPoint, and Internet; ability to create and maintain databases and complex spreadsheets.
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Must be a resourceful self-starter who can work independently and work on multiple projects at once with the ability to handle interruptions well
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Must have absolute integrity, sound judgment, and an ability to maintain a high degree of confidentiality
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Must be highly analytical and accurate with excellent attention to detail
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Must have good organizational and time management skills, as well as, have the ability to meet deadlines with appropriate attention to detail in a fast paced, highly dynamic environment
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Strong oral and written communication skills; must be comfortable speaking in front of groups
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Must have a strong customer focus and demonstrate the ability to build relationships internally and externally with a focus on meeting or exceeding service expectations
