Purchasing and Travel Specialist

Atlanta Metropolitan College -
Atlanta, GA

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Job Details

Full-time
11 days ago

Qualifications

Microsoft Excel
Business travel arrangements
Financial transaction processing
Copy machines
Mail distribution
Purchase order management
Private fleet operations
Documentation tools
Receiving shipments
Mail management
Desktop applications
Mail processing
Productivity software

Full Job Description

This role will focus primarily on travel coordination and procurement related activities, allowing for a more specialized and efficient approach in these key functional areas. This role ensures compliance with state, Board of Regents (BOR), and institutional policies while managing and reconciling travel-related expenses. the position will serve as a backup resource for these activities as needed

Responsibilities

Responsible for reviewing, analyzing and ensuring all documentation for cash advances, expense reports and travel payments are in compliance with state, BOR and university policies.
Process cash advances, travel and expense reimbursement pay cycles, and complete reconciliations monthly, quarterly and year-end.
Facilitate training for the College on the travel policy and procurement procedures.
Process requisitions for goods and services ensuring they meet the college policies and regulations as well as managing physical inventory.
Backup Purchasing Card Administrator and trainer for cardholders
Supplier and Vendor Management
Serves as backup for fleet management
Serve as backup for mailroom/central receiving operations

Required Qualifications

Educational Requirements
Bachelor's Degree

Other Required Qualifications
Or equivalent combination of education and relevant experience.

Required Experience
Minimum of 3 years of experience in procurement, travel administration, or financial operations. Experience managing inventory, fleet, and mailroom operations. Proficiency with financial systems, reconciliations, and Microsoft Office tools.

Preferred Qualifications

Preferred Experience
Procurement or travel-related certification (e.g., State Purchasing Certification, GCPA). Experience in a higher education or public sector environment. Experience delivering policy-based training.

Knowledge, Skills, & Abilities

ABILITIES

Ability to work cooperatively and effectively with others
Requires the ability to use small office equipment, including copy machines or multi-line telephone systems.
Keen sense of business and maintains meticulous transaction records.
Requires the ability to use computers for data entry.
Requires the ability to use computers for word processing and/or accounting purposes.
Requires the ability to prepare and/or process purchase orders.
Requires the ability to be accountable for inventory/property management.

KNOWLEDGE

Procurement or travel-related certification (e.g., State Purchasing Certification, GCPA). Experience in a higher education or public sector environment. Experience delivering policy-based training.

SKILLS

Proficiency in CRM and inventory management software programs.
Excellent communication and negotiation skills.
Strong organization and documentation skills.Strong research and analytical skills.
Strong oral and written communication and listening skills.
Proficient in the use of Microsoft Word, Excel, Access, & QuickBooks.

Conditions of Employment

Offers of employment are contingent upon completion of a background investigation, including a criminal background check; demonstrating your eligibility for employment with Atlanta Metropolitan State College, as determined by Atlanta Metropolitan State College in its sole discretion; confirmation of the credentials and employment history reflected in your application materials; and if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test.

Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.

Equal Employment Opportunity

Atlanta Metropolitan State College is an equal employment opportunity employer. Atlanta Metropolitan State College does not discriminate on the basis of race, color, religion, sex, national origin, disability, age or military/veteran status.

Other Information

This position has financial responsibilities.
This position will not be required to drive.
This role is considered a position of trust.
This position requires a purchasing card (P-Card).
This position will not travel

Background Check

Offers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are also subject to verification.

For certain positions, a satisfactory credit check, MVR, or other relevant investigations may also be conducted.

Accommodations

The physical demands are representative of those required of an employee to successfully perform the essential functions of this job. Reasonable accommodations may be provided to enable individuals with disabilities to perform job functions.

Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.

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Responsibilities

Required Qualifications

Preferred Qualifications

Knowledge, Skills, & Abilities

Conditions of Employment

Equal Employment Opportunity

Other Information

Background Check

Accommodations

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