Job Overview
We are seeking an energetic and detail-oriented Receptionist/Administrative Assistant to join our dynamic team. This vital role combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional client interactions. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent organizational skills, strong communication abilities, and technical proficiency. This paid position offers an exciting opportunity to develop your office management skills while supporting a professional and welcoming workplace.
Duties
- Greet visitors, clients, and vendors with professionalism and courtesy, creating a positive first impression
- Manage multi-line phone systems, directing calls efficiently and providing outstanding customer service
- Handle incoming and outgoing correspondence, including emails, mail, and packages
- Maintain accurate records through data entry, filing, and updating spreadsheets using productivity software such as Microsoft Office
- Assist with calendar management and scheduling appointments for staff members
- Support office management tasks including supply inventory, order processing, and general administrative duties
- Utilize QuickBooks for basic bookkeeping tasks such as invoicing and expense tracking
- Provide clerical support by preparing Word documents, reports, and presentations with attention to detail
- Ensure smooth front desk operations by maintaining a tidy reception area and managing phone etiquette
Skills
- Proven experience with office management and administrative support in a professional setting
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry
- Technical proficiency in using multi-line phone systems and office equipment
- Excellent organizational skills with the ability to prioritize tasks effectively, manage time efficiently and attention to detail a must
- Exceptional customer service skills combined with professional phone communication and phone etiquette
- Bilingual abilities are highly desirable to assist diverse client needs
- Experience with QuickBooks or similar accounting software is a plus for handling financial transactions
- Strong typing skills for efficient document creation and data entry
- Demonstrated ability to handle clerical tasks such as filing, calendar management, and document processing
- Personal assistant experience or previous front desk roles will be considered advantageous
- Well-traveled is a plus!
Join us in creating a welcoming environment where professionalism meets efficiency! This role offers a chance to grow your administrative expertise while making a meaningful impact on our team’s success.
Pay: $20.00 - $25.00 per hour
Benefits:
- Employee discount
- Paid time off
Ability to Commute:
- Cambria, CA 93428 (Required)
Work Location: In person
