JOB
Colorado School of Mines (Mines) is an internationally preeminent teaching and research university dedicated to meeting the resource development needs of a rapidly evolving, technology-based society. Mines was selected by the Colorado State Legislature as the state's first "exemplary institution" of public higher education due to our "high degree of responsibility and capability with regard to academic and administrative functions."
Colorado's oldest public university, Mines is located in Golden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder.
MINES IS PROUD TO OFFER EXCELLENT BENEFITS TO ATTRACT AND RETAIN EXTRAORDINARY TALENT. OUR PERKS INCLUDE:-
Medical, Dental, and Vision Insurance
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Generous vacation and sick leave plus 13 paid holidays
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State pension plan (PERA)
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Parental Leave
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Reduced cost tuition for employee and family members
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Life and Disability Insurance
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Professional growth and training opportunities
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Access to technology and equipment
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Colorado State Employee Assistance Program
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Access to a world-class recreation center
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Interaction with an international population and cultural events
EXAMPLE OF DUTIES
Be the wheels in a fast-paced academic environment
The Department of Economics and Business at Colorado School of Mines is seeking a highly organized, service-driven Administrative Assistant III who thrives in a dynamic environment and who enjoys putting their hands and feet to work making events happen and keeping department operations moving forward.
This is not a desk-only administrative role. You’ll play a central part in delivering impactful events—from concept to cleanup—serving as the logistical engine behind everything from executive visits and symposia to student programs and celebratory events. Your role is essential in delivering high-level operations support to faculty and students whether that’s granting access to the building for students to study, maintaining email distribution lists so students receive appropriate and timely information, or proactively working with faculty to submit expense reports, you keep the wheels turning and moving the department forward!
If you’re someone who enjoys rolling up your sleeves, solving problems in real time, and seeing a successful event come together because of your work, we’d love to meet you.
What You’ll Do
Event Planning & Hands-On Execution (35%)
You’ll own the full lifecycle of department events, with a strong emphasis on execution and physical coordination:
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Plan and coordinate events including lectures, recruiting events, advisory board meetings, symposia, and student programs
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Actively set up and break down event spaces, including arranging tables, seating, signage, and materials
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Coordinate and move event supplies, materials, and equipment as needed
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Oversee on-site logistics, troubleshoot issues in real time, and ensure seamless execution
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Partner with vendors and catering, manage deliveries, and ensure everything is in place before start time
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Coordinate volunteers/student workers during events and direct activities on-site
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Support guest speakers with travel, itineraries, and hospitality coordination
This role requires frequent movement, standing, lifting, and active engagement during events.
Office & Operational Coordination (55%)-
Serve as the front-facing hub for the department, supporting faculty, students, and visitors
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Manage scheduling, communications, purchasing, and travel logistics
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Coordinate conference room scheduling and shared spaces
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Maintain office operations, supplies, and records
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Support faculty searches and department initiatives
What Makes You a Great Fit-
You enjoy hands-on work and being actively involved in event execution—not just planning
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You’re energized by fast-paced environments with shifting priorities
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You’re a natural problem solver who can think on your feet
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You take pride in delivering high-quality events and experiences
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You’re equally comfortable coordinating behind the scenes and leading on-site logistics
Physical & Work Environment Expectations
This role includes a meaningful physical component as part of event delivery:
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Frequent standing and walking during events
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Setting up rooms, moving materials, and coordinating physical logistics
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Occasional lifting/carrying of event supplies (generally light to moderate weight)
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Flexibility to work occasional evenings or weekends to support events
Why Mines?
At Colorado School of Mines, you’ll join a collaborative academic community known for innovation and impact. In this role, you’ll directly contribute to high-visibility events and programs that shape the student and faculty experience.
SUPPLEMENTAL INFORMATION
Colorado School of Mines is committed to equal opportunity for all persons. Minesdoesnot discriminateon the basis ofage, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteranstatusor current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.
Mines’ commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures,programsand activities and in its efforts to achieve a talented student body and workforce.
Through its policies, procedures and resources, Minescomplies withfederal law, Colorado state law, administrative regulations, executiveordersand other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.
Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world’s problems and educating the next generation of change makers? Are you an individual who values a rich and vibrant diverse and inclusive community, where our different perspectives and experiences enrich the educational and work experience?
Look to Mines.
