Project Administrator - Mission Critical
York County, SC Area
Position Summary
We are seeking a motivated and detail-oriented Project Administrator to join our Mission Critical Division!
This entry-level role provides energetic, proactive, and innovative support to our Project Management, Pre-Construction, and Field Operations teams. You’ll help keep projects organized and running smoothly through strong communication, coordination, and follow-through.
Key Responsibilities
Project Management
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Support project managers by reviewing proposals and plans to help define objectives.
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Organize and maintain project documentation in PM software (Procore, ACC, etc…) to ensure accurate, up-to-date files and easy team access.
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Communicate daily operations and upcoming plans with the project team.
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Prepare and issue Purchase Orders as directed.
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Attend meetings with project stakeholders and distribute organized meeting notes as needed.
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Maintain strong communication with the team and support client satisfaction efforts.
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Ensure all team members have appropriate PM software access.
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Support the Project Management team with day-to-day needs.
Pre-Construction
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Support the pre-construction team with estimating, budgeting, and project setup tasks.
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Help set up jobs for accounting and project tracking.
Field Operations
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Ensure field personnel time is entered accurately and weekly hours reports are created based on crew and current crew size.
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Monitor Paid Time Off and subcontracted labor records.
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Assist in facilitating onboarding for on-site employees.
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Maintain daily inventory and ensure the job site’s administrative office is well-stocked and organized with necessary supplies.
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Work with the Safety team to send documentation to the GC in a timely manner.
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Assist QA/QC with documentation and identification needs (labels, panel schedules, etc.).
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Assist in coordinating daily scheduling, materials, and logistics for field operations.
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Collaborate with HR and Business Development on employee development initiatives.
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Build strong relationships with field personnel and provide ongoing administrative support.
Skills & Competencies
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Excellent written and verbal communication skills.
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Strong organizational and multitasking abilities.
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Ability to read and understand blueprints.
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Dependable, punctual, and professional.
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Self-motivated and adaptable in fast-paced or changing environments.
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Team-oriented and collaborative with a positive attitude.
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Strong problem-solving and critical-thinking skills.
Qualifications
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High school diploma required; Associate’s or Bachelor’s degree preferred in a related field.
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1–3 years of experience in the construction industry preferred.
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Experience in electrical or healthcare construction a plus.
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Proficient in Microsoft Office (especially Outlook and Excel).
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Experience with Box, Procore, and Bluebeam preferred.
