The Records & Information Management Office at the University of Virginia seeks applications for a Records Management Analyst. Reporting to the University Records Officer, the Records Management Analyst supports University of Virginia staff and faculty compliance with records management policies and standards. Working within a small collaborative team, the Records Management Analyst is responsible for supporting the University community throughout the records lifecycle through outreach, consultation, and training initiatives.
The Records Management Analyst will be primarily responsible to:
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Collaborate with the University Records Officer to develop and implement records management guidance and services for the University community in compliance with the Virginia Public Records Act (VPRA).
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Consult with university faculty and staff to provide direction on records management best practices, services, and systems.
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Deliver in-person and web-based records management training for faculty and staff.
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Support the management of records throughout their lifecycle by reviewing and approving destruction requests and transferring physical records to the university’s off-site storage vendor.
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Maintain department website in compliance with web content accessibly guidelines.
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Assist university offices with preservation, collection, ingestion, and review of electronically stored information (ESI) in compliance with university policy.
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Provide high quality, customer-focused and continually improving service to the university community.
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Maintain current knowledge of applicable records management laws, regulations, policies, accreditation standards, and best practices to monitor advancements in records and information management.
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Perform other duties assigned to benefit the university's records management program.
Minimum Qualifications
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Education: Bachelor's degree. 4 years of relevant experience may be considered in lieu of a degree.
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Experience: At least two years of relevant experience.
Preferred Qualifications
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Advanced degree in a relevant field. An advanced degree may be considered in lieu of two years’ experience.
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Professional records management experience in a university setting or in an agency operating under the Virginia Public Records Act is strongly preferred.
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Proven ability to effectively communicate records management requirements to stakeholders.
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Qualitative, analytical, writing, and presentation skills
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Familiarity with records and information management software, eDiscovery software, and Microsoft Purview.
Physical Demands
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
The anticipated hiring range is $80,000-$90,000, commensurate with education and experience.
This is an exempt-level, benefited position. Learn more about UVA benefits.
This position is based in Charlottesville, VA, in an office that operates on a hybrid work schedule, currently with two days per week in the office in person and three days working from home, in accordance with UVA’s remote work guidelines. Working a fully remote schedule is not an option, since the work includes management of physical records.
To learn more about UVA and the Charlottesville area, visit UVA Life and Embark CVA.
Application review will begin after September 3, 2026.
Background checks will be conducted on all new hires prior to employment.
This position will not consider candidates who require immigration sponsorship now or in the future.
How to Apply
Please apply online, by searching for requisition number R0086617. Complete an application with the following documents:
Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.
Internal applicants: Search and apply for jobs on the UVA Internal Careers website.
Reference checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.
For questions about the application process, please contact Jessica Russo, Senior Recruiter, [email protected].
The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA’s commitment to non-discrimination and equal opportunity employment.
