Position Type:
Secretary / Clerical/School Secretary
Date Posted:
5/18/2026
Location:
Abbott Middle School
Date Available:
ASAP
Closing Date:
Until Filled
Position / Title: Middle School Principal Secretary C
Bargaining Unit: DUSA
Department/Location: Secondary Schools Instruction and Equity
Calendar Days: 260
Reports To: Building Principal
JD Revision Date: 07/11/2023
Supervises: N/A
Function / Position Summary
Provide administrative support to the principal, prioritizing tasks daily or as assigned, meeting assigned timelines. Work with the administrator to ensure the efficiency of daily school/department operations as assigned. Serve as the communication liaison between the administrator and district stakeholders, upholding School District U-46 ICARE Standards, consistently providing professional and courteous customer service in a timely manner. Maintain confidentiality of student, staff and department information within the school and community.
Job Duties / Responsibilities
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Schedule and coordinate calendars, meetings, and appointments for the Administrator on a daily basis. Prioritize tasks to meet timelines on a variety of projects (as assigned).
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Responsible for general office duties including answering phones, greeting and directing office visitors; assisting and supporting staff. Screen phone calls, transferring to appropriate party.
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Receive and sort correspondence for and/on behalf of the supervising Administrator including the original "draft" of memos, forms, newsletters, reports, and other correspondence and the dissemination thereof (as assigned).
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Organize department files, prepare bank deposits, deposit monies, write checks with documentation for payments, prepare for yearly financial audits and organize and compile weekly/monthly/annual reports and/or reconciliations as directed by the Administrator.
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Maintain verifiable department inventory reports and order supplies as needed and approved by supervising Administrator.
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Facilitate the efficient placement of substitutes (as needed).
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Serve as timekeeper to ensure timely and accurate absence management or workforce data processing for building or department staff (as assigned).
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Lead and/or participate with student registration and enrollment (as assigned).
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Prepare, update, and/or maintain confidential student and/or department files.
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Schedule and coordinate all functions to ensure the proper preparation in advance of school and/or public events assigned.
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Other duties as assigned.
Education
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High School diploma or equivalent required.
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Associates degree preferred.
Experience / Knowledge
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Five (5) years of secretarial experience, preferably in an educational setting.
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Bilingual English/Spanish written/verbal preferred.
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Working knowledge of Microsoft Office suite and Google applications.
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Ability to manage multiple concurrent projects, setting priorities to meet assigned timelines.
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Familiar with online student information systems (i.e. Infinite Campus) preferred.
Physical Demands
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Ability to work on a computer/telephone over the major portion of the day.
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Ability to lift up to 25 pounds.
SECRETARIAL CLASSIFICATION CRITERIA
(As defined in the 2022-2026 Agreement between District U-46 Secretarial Association and the Board of Education)
Classification A (Proficiently demonstrates all criteria listed)
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Ability to communicate and interact with staff and co-workers in a professional manner
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Demonstrates positive customer service skills
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Demonstrates confidentiality
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Ability to work independently
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Ability to prioritize tasks
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Demonstrates organizational skills
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Keeps accurate filing
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Maintain appropriate inventories and online file management
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Able to use office machines (ex. laminator, fax, intercom, phone, copier)
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Accurate typing/keyboarding
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Working knowledge of computer programs
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Willingness and ability to learn
Classification B (Proficiently demonstrates all criteria listed, Including classification A)
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Perform reception duties
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Perform student attendance duties
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Utilize excellent written and verbal communication skills (parents, staff and students)
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Responsible for tracking and balancing building/department expenditures (if applicable)
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Working knowledge of computer program Word and Excel
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Willingness to learn and become proficient in advanced applications and specialized computer programs (Mail Merge, Student Information Systems, Business Portal, etc.)
Classification C (Proficiently demonstrates all criteria listed, including classifications A and B)
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Demonstrates appropriate decision making in support of or in absence of director or supervising administrator
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Knowledge and ability to perform necessary tasks to ensure the smooth operation of the district level department/building
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Proficient in specialized computer programs and applications.
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Responsible for creating and initiating written and verbal communication (community and district officials/representatives)
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Responsible for maintaining director or supervising administrator calendar/schedule (if applicable)
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Responsible for office management, environment, staff, finances (banking and financial software)
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Ultimately responsible for coordination, organization, facilitation of district level department/building
Terms of Employment
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This is a 12-month DUSA position.
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Salary and benefits as established by the Board of Education.
Attachment(s):
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DUSA 12 Month Benefits Sheet.pdf
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DUSA Salary Table.png
