SHAWNEE COUNTY, KANSAS
Position Description
Intermittent Records Clerk
POSITION NUMBER: SHX001A, SHX004 FLSA STATUS: N
POSITION DESCRIPTION
Under general supervision, this position performs a variety of clerical duties which require the
application of some independent judgment and the interpretation of routine policies on the basis
of training or knowledge gained through experience on the job. Operates a typewriter, computer
terminal, personal computer or other standard office equipment. Performs other duties as
assigned. This position is supervised by the Office Manager.
NOTE: Intermittent positions are allowed to work up to 988 hours per year and may be ended
prior to that without cause at Management’s discretion. Intermittent positions are not eligible for
benefits.
WORK PERFORMED
45% Typing. Types reports and drafts simple correspondence. Data entry from reports.
Types various documents from transcription.
30% General Office Duties. Performs a variety of clerical duties including copying reports
and other documents and answering phones. Operates a variety of standard and unique
office machinery. Performs simple maintenance on machinery. Scan old files into the
current Records Management System. Research Jail book-ins and update or create
criminal files as needed, file old criminal jackets when appropriate.
15% Customer Service. Speak with the public by phone and in person and produce reports for them
when appropriate. Assist officers from our agency and others with searches for reports and
provide them when needed.
5% Filing. Maintains files and filing system.
5% Assist Services Division. When services division is not on duty assist them by checking for
warrants and process papers as well as make updates to NCIC and SPROCS regarding actions
taken.
KNOWLEDGE, ABILITIES AND SKILLS
Knowledge of:
• General office machines and modern office practices.
- The English language, spelling, grammar and arithmetic computations.
- The operation and minor maintenance of various office equipment.
Ability to:
• Interpret and apply Federal, State and County laws, resolutions, rules and regulations.
