About Us
Elite Custom Design & Construction is a luxury residential general contracting and property management company based in Miami Beach. We specialize in high-end interior and exterior remodeling, custom construction, project management, and property services for discerning homeowners throughout South Florida.
We are seeking a highly organized, professional, and motivated Executive Assistant & Project Coordinator to work directly with company leadership and assist with the daily operations of a fast-paced luxury construction business.
This position is ideal for someone who enjoys organization, communication, problem-solving, and being involved in all aspects of construction project coordination and business operations.
ResponsibilitiesExecutive Assistant Duties
- Manage calendars, meetings, and appointments
- Coordinate travel arrangements and reservations
- Organize emails and prioritize communications
- Assist with document preparation, reports, and proposals
- Maintain digital filing systems and company records
- Answer phones and communicate with clients professionally
- Assist with general office administration and day-to-day operations
Project Coordination Duties
- Coordinate with subcontractors, vendors, architects, engineers, designers, and building management offices
- Track project schedules, milestones, permits, and inspections
- Assist with proposal preparation and change order management
- Maintain project records and documentation
- Update project management software and internal tracking systems
- Follow up on outstanding tasks and action items
- Coordinate material deliveries and vendor scheduling
- Assist with client communications and project updates
Qualifications
- Strong organizational and time-management skills
- Excellent written and verbal communication skills
- Professional appearance and demeanor
- Ability to multitask and prioritize effectively
- Strong attention to detail
- Proficiency in Microsoft Office, Google Workspace, and computer systems
- Experience in construction, property management, real estate, architecture, or interior design is a plus
- Experience with Buildertrend or project management software is a plus
- Valid driver's license and reliable transportation preferred
What We Offer
- Competitive salary based on experience
- Paid time off
- Performance-based bonus opportunities
- Professional growth and advancement opportunities
- Exposure to luxury residential construction projects throughout South Florida
- A collaborative and professional work environment
We are looking for someone who is dependable, proactive, eager to learn, and excited to grow with a company that values quality, professionalism, and attention to detail.
Pay: $45,000.00 - $60,000.00 per year
Work Location: In person
