Overview
Join our dynamic municipal team as a City Clerk, a vital role dedicated to ensuring the smooth operation of city governance through expert records management, compliance oversight, and administrative leadership. As the keeper of official documents and records, you will champion information governance standards, facilitate transparent communication, and support the city’s commitment to accountability and efficiency. This position offers an exciting opportunity to contribute to local government excellence while honing your organizational and document management skills.
Duties
- Manage and maintain official city records, including legal documents, council minutes, ordinances, and archival materials using advanced document management systems.
- Develop and implement metadata schemas, taxonomies, and archival standards to ensure consistent classification, easy retrieval, and long-term preservation of records.
- Oversee filing systems—both digital and physical—ensuring compliance with legal requirements and organizational policies.
- Ensure information security by applying best practices in access controls, confidentiality protocols, and data management policies.
- Facilitate compliance management by monitoring regulatory requirements related to records retention, privacy laws, and public information requests.
- Proofread official documents for accuracy before publication or filing; manage content updates within content management systems to ensure clarity and consistency.
- Support archives management activities by organizing historical records according to archival standards and assisting with retrieval requests from authorized personnel.
- Provide administrative support for city council meetings, including preparing agendas, recording minutes accurately, and distributing official documents.
- Collaborate with departments on information governance initiatives to optimize document workflows, streamline filing procedures, and enhance overall records management efficiency.
Qualifications
- Proven experience in administrative roles with a strong focus on document or records management; familiarity with municipal or government settings is advantageous.
- Proficiency in document management systems such as Quickbooks experience with content management systems is preferred.
- Strong organizational skills with the ability to manage multiple projects simultaneously while maintaining attention to detail.
- Understanding of compliance management principles related to records retention laws and information security protocols.
- Excellent proofreading skills ensuring accuracy in official documentation before dissemination or filing.
- Administrative experience demonstrating ability to handle sensitive information discreetly while supporting city operations effectively. Embark on a rewarding career that empowers you to uphold transparency, safeguard vital information, and support community governance through meticulous records stewardship!
Pay: From $16.00 per hour
Work Location: In person
