We are seeking a detail-oriented Accounts Payable Clerk to join our finance team. The ideal candidate will assist with the company’s accounts payable and accounts receivable processes. Ensuring timely and accurate processing of vendor invoices. In addition to these duties this person will also be responsible for assisting the other administrative staff with answering phones and assisting customers with their needs. As well as back up the Accounts Receivable Clerk when needed.
Job Duties and Responsibilities
- Process invoices for goods and services, ensuring accuracy and compliance with company policies.
- Review and verify invoices for proper documentation and approvals.
- Maintain accurate records of all Accounts Payable transactions including unprocessed and processed invoices.
- Collaborate with other departments and vendors to resolve payment issues and improve processes.
- Handling key aspects of our purchase order system.
- Print electronically submitted invoices and disperse as appropriate.
- Assist with reconciling vendor statements and resolve discrepancies promptly.
- Ensure that all invoices and other important documents are saved electronically.
- Assist in the collections of past due customer invoices to ensure accurate and timely payment of accounts.
- Register manufacturer warranties.
- Invoice customers for warranty transfers.
- Assist with backing up the Accounts Receivable Specialist when they are off.
- Assist other administrative staff in answering incoming calls, including routing calls, taking leads and repair work orders.
- Other duties as assigned.
Education and Experience Requirements
- Excellent attention to detail and data entry skills.
- Strong communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Ability to maintain confidentiality regarding financial information.
- Willingness to learn and adapt to new processes and software.
- Familiarity with accounting software and Microsoft Office Suite is a plus.
- High School Diploma or GED.
Pay: $23.00 - $27.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Work Location: In person
