Job Title: Accounts Payable Specialist
Position Overview
The Accounts Payable Specialist is responsible for processing vendor invoices and making payments through weekly check & ACH payment runs. This position also cares for co-workers by making expense reimbursements and travel payments.
Job Responsibilities
· Receive invoices, code and post, refer for approval per company policy
· Prepare and process electronic transfers and payments
· Reconcile payments with vendor statements and resolve discrepancies as needed.
· Monitor accounts to ensure payments are up to date and made on time.
· Correspond with vendors and respond to inquiries regarding payments and invoices.
· Process expense reimbursements in a timely manner.
· Prepare Sales & Excise tax reports for all jurisdictions
· Assist in month-end closing activities related to accounts payable.
Success Indicators
· Proven experience as an Accounts Payable Specialist or similar role.
· Proficiency with accounting software (e.g., QuickBooks, SAP) and MS Office, particularly Excel.
· Prior experience with Deltek Costpoint accounting strongly preferred.
· Strong attention to detail and accuracy in data entry and financial record-keeping.
· Effective communication skills, both written and verbal, for vendor interactions and internal reporting.
· Associate’s degree in accounting, Finance, or a related field preferred.
Work Arrangement
This position is required to work in the office for the first six (6) months of employment. After six months, employees may request a hybrid or fully remote work arrangement. Approval is based on employee performance, job responsibilities, and business needs and is not guaranteed. Remote work arrangements may be modified or revoked at any time.
Salary
Pay: $52,000.00 to $69,000.00 per year
Why work with us?
As a small company in a unique industry, our people are engaged in interesting work every day. We provide excellent pay and benefits. We manage workloads so employees have strong work/life balance. Our employees are given opportunities to share and learn about the archaeological work performed by co-workers and to give back to our neighbors through our community service workdays. Join us and support our efforts to protect and preserve historic and cultural resources.
Who we are
International Archaeology, LLC provides a full range of archaeological and cultural resource management services to private businesses, government and Defense Department agencies, educational institutions, and individuals. Our experienced staff of archaeologists and cultural preservation professionals have an outstanding record of achievements. We provide services to clients throughout Hawai‘i, the Pacific Basin, and
Asia from our main office in Honolulu and branch offices in Guam, Saipan, and Palau that serves the Mariana Islands and locations throughout Micronesia.
Through our parent company – International Archaeological Research Institute Inc (IARII) – we support and encourage the stewardship of cultural resources in the Pacific. Our programs include:
- Research grants
- Community heritage grants
- Peer-reviewed publications
- Public education
- Community outreach
- Advocacy efforts
- Scholarships
- Internships
Pay: $52,000.00 - $69,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Application Question(s):
- Do you have experience using Deltek Costpoint? If so, how many years?
- Are you located on the island of Oahu?
- What accounting software systems have you worked on?
- Have you ever done an accounting system implementation?
- What are your salary expectations for this position?
Work Location: In person
