This position is for our Richmond Hill office.
About Us McManamy Jackson Hollis, LLC is a law firm specializing in real estate transactions of both residential and commercial property. The firm has offices in Savannah, Richmond Hill, Rincon, and Pooler. Savannah is the main office. The firm employs more than 30 lawyers and staff.
Job Summary Administrative Assistants provide clerical support to managers and other staff to ensure the administrative functions of the firm are carried out efficiently and in accordance with firm policies and procedures.
Non-Exempt Position
Usual Hours – Monday through Friday, 9:00 a.m. – 5:00 p.m.
Reporting Structure
The Administrative Manager reports to the COO
Administrative Assistant reports to the Administrative Manager
Essential Functions
Prepares and receives items for mail and delivery
Runs general errands for the firm as instructed by management
Performs filing, scanning, faxing, and other various light clerical tasks
Assists with inventory and ordering of general and office supplies for the firm
Responsible for reporting building and equipment maintenance concerns to management
Assists with coordinating with vendors via telephone and onsite
Maintains detailed paper and electronic documentation for audit compliance
Exhibits organizational and time management skills.
Works well under pressure with stringent deadlines and be a team player
Appreciation and respect for Client confidentiality
Willingness to participate in system focused work-flow process in which he or she is one of many links
Expresses thoughts clearly and concisely through written and verbal communication
Cooperates with other staff
Shows enthusiasm for the job and projects a positive attitude
Exhibits a strong work ethic
Expresses team spirit and cooperation by regularly participating in staff conferences, and sharing ideas among all co-workers, leaders and specialists
Exhibits the utmost respect for financial controls governed by multiple public and private sources and internal firm policies and procedures respecting proper file handling
Other tasks as assigned by the firm to accomplish the mission of providing its clients with courteous and efficient service
Physical Requirements of the Job
Ability to hear on the telephone
Ability to speak
Ability to focus
Ability to see (with correction) small printed documents
Manual and finger dexterity for typing
Sitting for long periods of time
Must be able to drive
Frequent lifting of paper boxes and supplies weighing up to 25 pounds.
Minimum Qualifications
Attention to detail
Excellent written and verbal communication skills
High school diploma or equivalent preferred
Must have basic skills in Microsoft Outlook, Word & Excel
Valid driver’s license required
Must pass a criminal background check
Employment is subject to a 60-day probationary period
