***PLEASE READ FULL JOB DESCRIPTION PRIOR TO APPLYING***
THIS POSITION RUNS ON A HYBRID SCHEDULE AFTER AN APPROPRIATE TRAINING / ACCLIMATION PERIOD!
**THIS POSITION IS NOT FOR SOMEONE WITH 10-15+ YEARS OF EXPERIENCE!!! THIS POSITION IS FOR SOMEONE WITH 3 TO A MAXIMUM OF 7-10 YEARS OF EXPERIENCE.
SOMEONE WITH 11-20+ YEARS OF EXPERIENCE WILL NOT HAVE A RESUME THAT WILL BE VIEWED, SO IF YOU HAVE OVER 10 YEARS OF EXPERIENCE DO NOT APPLY AS YOUR RESUME WILL NOT BE VIEWED**
DIRECT EXPERIENCE SUPPORTING AN ESTATES & TRUSTS PRACTICE IS REQUIRED!!!
DO NOT APPLY IF: **PLEASE DO NOT APPLY IF ANY OF THE FOLLOWING RELATE TO YOU**
- You have over 10 years of experience
- You are not comfortable drafting, proofreading, formatting, and finalizing detailed legal documents
- You have difficulty managing multiple attorneys, deadlines, calendars, and competing priorities
- You are unwilling to assist with time entry, billing, client intake, conflict checks, and file management
- You are not willing to become a Pennsylvania Notary Public if you are not already
- You are not able to commute reliably to Downtown Pittsburgh on a hybrid schedule
REQUIRED QUALIFICATIONS:
- Bachelor's Degree is preferred but a High School Diploma at the least is required
- Previous professional Legal Assistant experience
- 3+ years of Estates & Trusts experience is STRONGLY preferred
- Experience preparing / formatting Wills, Trusts, and other estate-planning documents
- Current Pennsylvania Notary Public OR willingness to become a Notary
DUTIES:
- Provide comprehensive administrative support to attorneys within the Estates & Trusts practice group
- Draft, revise, format, proofread, and finalize correspondence, memoranda, agreements, Wills, Trusts, and other practice-specific documents
- Enter attorney time, generate reports, monitor incomplete entries, and assist with closing timekeeping periods
- Support the billing cycle by reviewing client bills, making requested edits, correcting formatting or grammatical issues, and helping resolve billing discrepancies
- Process new-client intake, conflict checks, engagement letters, retainer letters, file creation, and new-matter documentation
Pay: $60,000.00 - $75,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- AD&D insurance
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Opportunities for advancement
- Paid sick time
- Paid time off
- Parental leave
- Professional development assistance
- Profit sharing
- Referral program
- Retirement plan
- Travel reimbursement
- Vision insurance
- Wellness program
Application Question(s):
- How many years of Estates & Trusts legal-support experience do you have?
- Do you have professional experience preparing or formatting Wills, Trusts, or other estate-planning documents?
- Do you have experience filing documents with Pennsylvania State Courts or Orphans’ Court?
- Do you have experience entering attorney time and assisting with legal billing?
- Do you have experience with client intake, conflict checks, engagement letters, and opening new matters?
- Do you have experience using iManage or another legal document-management system?
- Are you currently a Pennsylvania Notary Public, or would you be willing to become one? PLEASE INDICATE WHICH ONE. EITHER THAT YOU ARE A CURRENT NOTARY OR THAT YOU ARE WILLING TO BECOME ONE.
- Have you answered every screening question completely and accurately? Incomplete applications will be automatically rejected. If you skipped any questions or provided incomplete answers, please return to your application and complete them before submitting.
- This position is located in Downtown Pittsburgh and requires reliable in-person attendance ON A HYBRID SCHEDULE. Can you consistently commute to the office as scheduled? Do not apply if the commute is too far or you are seeking a fully remote position!
Education:
- High school or equivalent (Required)
Work Location: Hybrid remote in Pittsburgh, PA 15219
