JOB The Youth Program Coordinator position plans, coordinates, administers, supervises and evaluates a wide variety of youth-focused recreation programs, athletic leagues, special events, and camps under limited supervision. This position is responsible for developing and managing engaging, inclusive opportunities for children in the community, including youth sports, enrichment programs, and family-oriented events. EXAMPLE OF DUTIES
This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary.
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Develops, plans and implements youth athletic programs and leagues in assigned areas of responsibility for the community.
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Develops, plans, and implements youth recreation programs, including enrichment activities, after-school programs, day camps, and child-focused special events.
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Works closely with the Adult Program Coordinator to coordinate scheduling, facility use, and transition of programs between youth and adult age groups.
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Partners with the Event Coordinator and other staff to create and implement events geared toward children and families.
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Supervises, coordinates, trains, evaluates, and certifies staff in the development and implementation of programs; supervises department activities staff, instructors and volunteers.
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Assists in developing and administering the departmental budgets for program areas of responsibility; monitors budget activities throughout the year.
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Coordinates programs and activities with input from participants and citizens; prepares flyers, letters, brochures, calendars and media releases regarding recreation programs and activities for publication and distribution.
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Promotes programs to school officials, community service groups, other city departments, and the public.
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Responds to questions, comments and complaints from participants and/or the public regarding programs and activities.
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Communicates internally within the department and City regarding program operations and facility scheduling.
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Develops, manages and operates within a cost-effective budget for each program that meets the department’s policy on program fees.
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Maintains and compiles records and statistics for personnel, programs and activities.
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Assists in managing registration system including but not limited to; registers children for teams, collects fees.
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Solicits volunteers to serve as coaches, instructors, program assistants, and provides required training and education for coaches and instructors and officials.
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Recruits, hires, and manages independent contractors and/or staff to operate youth programs, classes, and activities in accordance with department standards and policies.
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Schedules games, officials and sites for adult and youth sports; schedules and coordinates tournaments.
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Supervises and conducts classes, workshops, and other activities.
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Assists in planning and management of concessions and related activities including design, layout, operation, inventory, contracting, staffing, and training.
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Performs a variety of miscellaneous duties such as answer and transfer incoming telephone calls, as well as receive and assist visitors, including answering questions and basic customer relations; responds to inquiries from employees, citizens and others and refers, when necessary, to appropriate persons; running errands; picking up supplies as needed for activities; making arrangements for rental and use of athletic facilities; handle concerns regarding programs or other public services, etc.
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Performs other duties as required.
ADDITIONAL DUTIES AND RESPONSIBILITIES
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Assists in the recruitment and selection of part-time and seasonal staff.
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Serves as a member of various committees, as assigned.
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Attends public meetings, as assigned
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Performs other duties, tasks and responsibilities as assigned.
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Purchases, requests, maintains and disseminates equipment to facilities and staff.
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Works collaboratively with Whitewater Unified School District, UW-Whitewater, and neighboring communities’ agencies as necessary.
SUPPLEMENTAL INFORMATION
- Works under the supervision of the Parks and Recreation Director.
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Requires the ability to provide first line supervision.
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Will supervise volunteers, interns, and seasonal part-time employees.
The City of Whitewater is an Equal Employment Opportunity. In compliance with the American with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
