JOB
IMPORTANT APPLICANT INFORMATION: The advertised salary range provided covers the entire compensation spectrum for the position classification. The anticipated hiring range for this role is between $51,718.16 to $62,061.74 annually. It's essential to note that the actual salary offered will be determined based on several factors, including skills, qualifications, experience, education, licenses, training, and internal equity considerations. Queen Creek’s Town Council approved a 3.0% range adjustment effective 6/20/2026; the pay range for this position will be adjusted following this effective date.This job classification description is intended to be generic in nature and not an exhaustive list of all duties and responsibilities. The specific tasks/duties may vary based on position assignment and as determined by the Town of Queen Creek.JOB CLASSIFICATION SUMMARYPositions assigned to this class are responsible for preparing advanced and confidential data entry and reports; setting up and attending board, committee, and/or commission meetings, taking and transcribing minutes of meetings, preparing agendas for publication, and preparing backup material for public meetings, conducting moderately complex research, preparing reports, preparing and proofing original correspondence, and performing basic accounting functions for assigned area. DISTINGUISHING CHARACTERISTICSThis is a fully qualified, experienced level management support classification in the management support and analysis job family. Incumbent(s) performs the full range of support duties under general supervision. Classification requires solid knowledge of transactional and/or work standards for completing tasks and assignments of a varied nature. Work may vary from basic to more complex duties and issues but are generally within expected parameters.
EXAMPLE OF DUTIES
ESSENTIAL DUTIESThe following are intended to describe core work functions of this classification. While the level and broad nature of essential duties may not change, specific work tasks will vary over time depending on the Town’s needs.Specific duties may also vary depending on departmental assignment.Duties related to ALL assignments: Performs various clerical duties, utilizing standard office equipment, to include screening incoming calls; taking and transmitting messages; distributing mail; preparing and submitting timesheets; filing; making photocopies; typing; and word processing.Enters and processes payroll in payroll system; maintains vacation, sick balances; maintains time keeping system; responds to payroll related requests from staff;Prepares and maintains databases, reference manuals, written procedures files, records, correspondence, etc.Compiles and analyzes a variety of data and information and prepares related reports, agendas, and/or packets.Monitors and maintains office inventory and supply levels; prepares purchase requisitions; coordinates the procurement of supplies and/or equipment with applicable department.Performs basic accounting functions including cash receipting, tracking and monitoring budgets, processing accounts payables, and preparing purchase requisitions.Assists with monthly purchasing card reconciliation by researching and obtaining receipts and invoices.Prepares, processes, reviews, corrects, and closes work orders.Coordinates processes for division/department utilizing established guidelines.Monitors assigned accounts; assists with related analysis.Creates presentations, prepares minutes and/or public notices for meetings, special events, and/or other related situations; composes, types, and edits a variety of correspondence, reports, memoranda, and other materials.Conducts routine research, gathers and organizes information into a logical format, and prepares findings.Coordinates training, conference and travel arrangements for staff; coordinates onsite training.Assists with public information requests.Coordinates special events as assigned.Assists with preparations or written procedures for document imaging/scanning and schedule records retention.Provides support in the research, organization, implementation & completion of special projects as assigned. Performs related work as assigned.In addition to ALL duties listed above, when assigned to Queen Creek Police Department: Provides in person customer service to the public in the Police Department lobby. While the majority of interactions are positive in nature, some customers may be uncooperative or require assistance after a traumatic experience. Customers may be angry, use foul language, or require an immediate police response. In addition, this position may require the use of a recording device.
SUPPLEMENTAL INFORMATION
OVERALL PHYSICAL STRENGTH DEMANDS: Physical Strength for this classification is indicated below with an “X”XSedentary: Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.Light: Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.Medium: Exerting 20-50 lbs. occasionally, 10-25 lbs. frequently, or up to 10 lbs. constantly.Heavy: Exerting 50-100 lbs. occasionally, 10-25 lbs. frequently, or up to 10-20 lbs. constantly.Very Heavy: Exerting over 100 lbs. occasionally, 50-100 lbs. frequently, or up to 20-50 lbs. constantly.PHYSICAL DEMANDS: CFORNContinuouslyFrequentlyOccasionallyRarelyNever2/3 or more time1/3 to 2/3 of timeUp to 1/3 time< 1 hour per weekNever occursNote: This is intended as a description of the way the job is currently performed. It does not address the potential for accommodation.Physical DemandBrief DescriptionCFORNStandingCommunicating with co-workers, observing work site, observing work dutiesXSittingDesk workXWalkingTo other departments/offices/office equipmentXLiftingSupplies, filesXCarryingSupplies, filesXPushing/PullingFile draws, tables and chairsXReachingFor supplies, for filesXHandlingPaperworkXFine DexterityComputer keyboard, telephone pad, calculator, calibrating equipmentXKneelingFiling in lower drawers, retrieving items from lower shelves/groundXCrouchingFiling in lower drawers, retrieving items from lower shelves/groundXCrawlingUnder equipmentXBendingFiling in lower drawers, retrieving items from lower shelves/groundXTwistingFrom computer to telephone, getting inside vehiclesXClimbingStairs, step stoolXBalancingOn step stoolXVisionReading, computer screen, drivingHearingCommunicating with co-workers and public and on telephone, listening to equipmentXTalkingCommunicating with co-workers and public and on telephoneXFoot ControlsDrivingXOther (Specify)MACHINES, TOOLS, EQUIPMENT, SOFTWARE AND HARDWARE: InsertENVIRONMENTAL FACTORS: DWMSNDailySeveral Times Per WeekSeveral Times Per MonthSeasonallyNeverHealth & Safety FactorsDWMSNHealth & Safety FactorsDWMSNMechanical HazardsXRespiratory HazardsXChemical HazardsXExtreme TemperaturesXElectrical HazardsXNoise and VibrationXFire HazardsXWetness/HumidityXExplosivesXPhysical HazardsXCommunicable DiseasesXPhysical Danger or AbuseXOther (Specify BelowPROTECTIVE EQUIPMENT REQUIRED: NoneNON-PHYSICAL DEMANDS: CFORNContinuouslyFrequentlyOccasionallyRarelyNever2/3 or more time1/3 to 2/3 of timeUp to 1/3 time< 1 hour per weekNever occursDescription of Non-Physical DemandsCFORNTime PressureXEmergency SituationXFrequent Change of TasksXIrregular Work Schedule/OvertimeXPerforming Multiple Tasks SimultaneouslyXWorking Closely with Others as Part of a TeamXTedious or Exacting WorkXNoisy/Distracting EnvironmentXOther (Specify Below)PRIMARY WORK LOCATION: XOffice EnvironmentWarehouseShopRecreation/Neighborhood CenterVehicleOutdoorsCombination of Office, Vehicle and FieldOther (Specify Below)
