Overview
We are seeking a dynamic and detail-oriented Bookkeeper/Administrative Assistant to join our team. This role offers an exciting opportunity to combine essential bookkeeping responsibilities with vital administrative support, ensuring smooth office operations and accurate financial management. The ideal candidate will bring enthusiasm, organization, and excellent communication skills to help us maintain a professional and efficient workplace environment. This paid position is perfect for someone eager to grow their career in office management, bookkeeping, and customer service.
Responsibilities
- Manage day-to-day bookkeeping tasks using QuickBooks, including invoicing and expense tracking
- Handle front desk duties such as greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Support office management by organizing files, maintaining records, and overseeing general clerical duties like data entry and proofreading
- Assist with calendar management and scheduling appointments or meetings using Google Workspace or Microsoft Office tools
- Provide exceptional customer support via phone, email, or in person, ensuring positive interactions and prompt responses
- Maintain organized filing systems both physically and digitally to ensure easy retrieval of documents
- Support personal assistant tasks such as calendar updates, appointment reminders, and light travel arrangements
Requirements
- Proven experience with office administration, clerical work, or customer service roles in a professional setting
- Proficiency in QuickBooks for bookkeeping tasks and strong computer skills including Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace
- Excellent organizational skills with the ability to prioritize tasks efficiently and manage time effectively
- Bilingual abilities are a plus to support diverse client interactions
- Experience with multi-line phone systems and phone etiquette to handle incoming calls professionally
- Strong attention to detail for proofreading, data entry accuracy, and filing responsibilities
- Previous experience as a dental or medical receptionist is advantageous but not required; a background in office management or personal assistant roles is preferred
- Demonstrated ability to handle confidential information discreetly while providing outstanding customer support
Join us to be part of a vibrant team dedicated to excellence in office operations and financial accuracy. We value energetic professionals who thrive in fast-paced environments and are eager to contribute their skills toward our shared success!
Job Type: Part-time
Pay: $23.33 - $28.10 per hour
Work Location: In person
