Our client, a third-party logistics (3PL) and supply chain company, is looking to hire an Administrative Assistant for their location in Avondale, AZ. Responsibilities for this role include compiling, formatting, and distributing daily, weekly, and monthly facility KPIs, production metrics, and labor tracking reports. Proficient in Microsoft Office (Excel, Word) and Google Workspace; familiarity with Warehouse Management Systems (WMS) or ERPs (e.g., SAP, Oracle) is a major plus.
The Day-to-Day:
- Manage complex calendars, travel logistics, and expense reports for senior warehouse and supply chain executives.
- Organize operational alignment meetings, shift-lead briefings, and safety committee reviews, ensuring agendas and actionable minutes are distributed.
- Act as a central point of contact between executive leadership, warehouse floor managers, human resources, and staffing agencies.
- Maintain critical relationships with facility vendors, managing service contracts, invoicing, and tracking purchase orders for warehouse equipment and supplies.
- Organize and maintain regulatory compliance paperwork, including OSHA logs, safety incident reports, and internal facility audit records.
Qualifications:
- High School Diploma or GED
- Minimum of 3+ years of administrative experience, with at least 1 year in a warehouse, manufacturing, logistics, or supply chain environment.
- Comfortable working within an active, loud industrial office setting and occasionally walking the warehouse floor.
- Strong interpersonal and written communication skills to effectively collaborate with both floor staff and corporate leadership.
- Exceptional organizational skills with a proven capability to multitask and pivot quickly as shipping schedules or operational priorities change.
Pay Rate:
Schedule:
- Monday to Friday
- 8:00 AM to 4:30 PM
Pay: $19.00 - $21.00 per hour
Benefits:
Work Location: In person
