Job Summary
We are looking for a Bilingual Documentation Specialist (English/Spanish) to support our Documentation and Registration team. This role focuses on preparing, organizing, and tracking documents required for product registrations and international customers. The ideal candidate is detail-oriented, organized, and comfortable working with computers and documents.
Schedule: Monday – Friday | 8:30 AM – 5:00 PM
Pay: $19/hour
Location: On-site
Employment Type: Temporary to Permanent
Responsibilities
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Prepare and organize documentation needed for product registration and international dossiers
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Coordinate shipment of required documents and product samples
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Request official documents from U.S. government agencies (FDA, USDA, Department of Agriculture, etc.)
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Enter and update customer and product information in internal and external databases
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Submit documents for authentication through the Secretary of State and embassies
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Track registration status, shipments, and registration history for customers and products
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Maintain accurate and organized records for all documents, samples, and certifications
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Communicate with customers and internal sales teams regarding documentation status
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Provide feedback and suggestions to improve procedures (SOPs)
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Perform additional duties as assigned by the supervisor
Qualifications
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Bachelor’s degree in a Science-related field (preferred)
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1–3 years of related experience (preferred)
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Bilingual English/Spanish (required)
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Strong attention to detail and organizational skills
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Good customer service and communication skills
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Proficient in Microsoft Word, Excel, and general computer systems
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Ability to manage multiple documents and deadlines accurately
