YMCA MISSION:
To put Christian principles into practice through programs that build healthy body, mind and spirit.
POSITION SUMMARY:
This position supports the work of the Y, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. The Executive Assistant & Development Coordinator at the New Castle Community YMCA intentionally fosters a cause-centered culture that is welcoming, genuine, hopeful, nurturing, and determined. This role provides secretarial and high-level administrative support to the CEO and Board Chair, while also supporting donor cultivation, event planning, and development operations
OUR CULTURE: Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.
ESSENTIAL FUNCTIONS:
· Manages the CEO’s calendar and schedule, makes travel arrangements and prepares related expense reports.
· Fields all incoming calls and correspondence to the CEO’s office; prepares meeting agendas, notes, and board meeting packets.
· Supports the coordination of meetings of the Board of Directors and committee groups; prepares and maintains meeting minutes and records.
· Maintains confidential executive and board files, documents, and correspondence.
· Gathers data, compiles, and prepares national statistical and strategic reports.
· Takes the lead role in organizing events such as the Praise Breakfast, Salute to Courage, donor receptions, and volunteer recognition events.
· Research prospective donors, grants, and funding opportunities to support the development strategy
· Assists CEO in writing grant proposals
· Supports fundraising campaigns by maintaining donor records, preparing donor acknowledgment letters, and assisting with annual giving programs.
· Coordinates and tracks development activities including appeals, sponsorships, and donor stewardship efforts in collaboration with the CEO or development staff.
· Conducts basic donor research and helps prepare fundraising materials, grant reports, and presentations.
· Maintains development databases and mailing lists; assists with CRM data entry and reporting.
· Coordinates office supply inventory, including business cards and stationary orders.
· All other duties as assigned by the CEO or designate
LEADERSHIP COMPETENCIES:
· Communication & Influence
· Emotional Maturity
· Project Management
· Philanthropy & Volunteerism
QUALIFICATIONS:
· Bachelor’s degree in business, nonprofit management, or related field preferred.
· YMCA Team Leader certification preferred.
· Three or more years of experience supporting high-level executives; nonprofit and development experience strongly preferred.
· Proficiency in Microsoft Office and database/CRM systems (e.g., Daxko, Raiser’s Edge, Bloomerang, Salesforce).
· Strong organizational skills with attention to detail and discretion in handling confidential information.
· Excellent written and verbal communication skills.
· Ability to interact effectively with diverse populations and community stakeholders.
· Child Abuse Clearance, Criminal Background Check, and NSOR Clearance.
· Current CPR & First Aid Certification.
WORK ENVIRONMENT & PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:
· Able to lift up to 50 lbs.
· While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.
· The noise level in the work environment is usually moderate.
· Frequent standing, walking, pushing, pulling, reaching, moving about, and lifting furniture/furnishings
· Frequently bends, kneels, crouches
· Repetitive movement of hands, arms, legs, sweeping, vacuuming, mopping, pushing, wiping
· Availability for occasional evenings and weekends; ability to travel to program sites and community functions
Job Type: Part-time
Pay: $14.00 - $16.00 per hour
Work Location: In person
