Only candidates with working experience in Architecture, Engineering, or Construction (A.E.C) industries will be considered
Location: Downtown Dallas (on site)
We are seeking a detail-oriented and proactive administrative assistant to manage, coordinate, and maintain architectural specifications across multiple projects. The successful candidate will play a key role in ensuring accuracy, consistency, and compliance of project documentation while working closely with internal teams and external stakeholders. Training will be provided.
Responsibilities
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Support the specifications team to prepare, coordinate, and maintain project specifications in alignment with design, engineering, and regulatory requirements
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Set up and attending project kick-off meetings
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Collaborate with engineers, architects, project managers, and consultants to ensure specifications are accurate, complete, and up to date
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Manage specification revisions, version control, and document distribution throughout the project lifecycle
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Ensure compliance with applicable standards, codes, and industry regulations
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Support and manage QA reports
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Maintain specification templates, libraries, data sheets, and best practices
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Assist in resolving technical queries related to specifications during design and execution phases
Qualifications
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High school diploma / Associates degree
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3+ years of administrative support experience, ideally in the architecture, engineering, or construction industries
- Microsoft Office Proficiency
