Position Overview
We are seeking a highly organized, proactive, and resourceful Office Manager to oversee the day-today operations of our office and serve as a key point of coordination between office staff, remote teams, vendors, tenants, and leadership. This role is responsible for maintaining an efficient, professional, and well-functioning office environment while supporting operational initiatives across the company.
The ideal candidate is a strong problem-solver who takes ownership, communicates effectively, and can independently manage multiple priorities in a fast-paced environment. This position focuses on office operations, facilities management, tenant relations, vendor coordination, technology administration, contract support, and executive assistance.
Success in this role requires strong organizational skills, attention to detail, follow-through, and the ability to keep people, systems, and projects moving forward.
Key Responsibilities
Office Operations & Facilities Management
- Oversee daily office operations to ensure a productive and professional work environment
- Manage office facilities, equipment, maintenance requests, and building-related needs
- Coordinate with service providers and contractors regarding repairs, maintenance, and facility improvements
- Monitor office supply inventories and vendor relationships
- Develop and improve office procedures, systems, and administrative workflows
- Coordinate office moves, workspace setup, and organizational projects as needed
Tenant & Property Coordination
- Serve as a primary point of contact for tenants and property-related administrative matters.
- Coordinate tenant requests, maintenance concerns, access needs, and communication
- Coordinate with vendors and service providers to ensure tenant-related issues are resolved promptly
- Maintain organized tenant records, agreements, and related documentation
Technology & Vendor Management
- Coordinate with IT providers regarding employee equipment, software access, troubleshooting, and technology needs
- Assist with setup and deployment of computers, phones, printers, and office technology
- Maintain inventory of company technology assets and equipment
- Manage relationships with office vendors, service providers, and technology partners
- Help identify opportunities to improve office technology and operational efficiency
Contract & Administrative Support
- Assist with contract administration and document management processes
- Maintain organized records of contracts, agreements, insurance documents, and company files
- Support project teams and leadership with administrative coordination as needed
- Track document deadlines, renewals, and required follow-up actions
- Assist with preparing correspondence, reports, presentations, and internal documents
Executive & Leadership Support
- Provide administrative support to company leadership
- Coordinate company events, internal meetings, and special projects
- Track action items and help ensure timely follow-through on key initiatives
- Support confidential business matters with professionalism and discretion General Expectations
- Demonstrate strong organizational skills, professionalism, and accountability
- Handle confidential information with discretion and sound judgment
- Maintain a high level of responsiveness and follow-through
- Build positive working relationships with employees, vendors, tenants, and external partners
- Adapt to changing priorities and support operational needs as they arise
- Contribute to a positive, team-oriented culture while maintaining high standards of execution
Preferred Qualifications
- Experience in office management, operations, facilities management, property management, or a related field
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills
- Proficiency with Microsoft Office Suite and standard business software
- Experience coordinating vendors, contracts, facilities, or office operations preferred
- Ability to work independently, prioritize effectively, and manage multiple responsibilities simultaneously
- Experience supporting senior leadership or executives in a fast-paced business environment preferred.
Employment may be contingent upon successful completion of a background check.
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Application Question(s):
- Are you willing to undergo a background check as part of the hiring process?
- What are your salary expectations?
Work Location: In person
