Job Summary:
The Executive Assistant is responsible for performing administrative functions for the CEO and Staff Leadership Team. Duties include scheduling and Outlook calendaring for the CEO and other leaders; manage non-clinical supply ordering; responsible for maintaining clinic-wide forms to ensure uniform appearance and single source of distribution; assist with mail run twice each week, tracking and updating policies, contracts and other organizational documents; other administrative tasks as needed.
Position requires in area travel for bi-weekly mail run between buildings, procurement of supplies and food items for clinic business and meetings, and other local errands.
Primary Responsibilities:
Provide administrative support to Executive Leadership
Type, edit, and distribute items such as leadership agendas and accompanying documentation, meeting minutes, letters, reports, presentations, etc.
Attend meetings, as assigned, and prepare and distribute meeting notices, agendas, and minutes in a timely manner.
Compile and organize information for reports.
Create and maintain confidential filing system for correspondence, contracts, projects, administrative functions, personnel, committees, etc.
Take meeting minutes for leadership meetings
Perform or ensure the mail runs are performed bi-weekly
Perform or ensure that errands are performed such as ordering/shopping for food for meetings, supply management, and other local errands
Maintain client confidentiality
Other duties as assigned
Qualifications:
High school graduate (or G.E.D.)
Previous experience as executive assistant or administrative assistant
One-three years of office experience
Training in Microsoft Office including Word and Excel; skilled in data entry
FQHC experience preferred but not required
Ability to travel between sites and as otherwise required by the organization
Knowledge, Skills, and Abilities:
Ability to exercise initiative and judgment
Ability to make decisions and work well under pressure of multiple demands and deadlines
Maintain confidentiality
Ability to assume responsibility for project management, and to complete project tasks by established deadlines without direct supervision
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Ability to prioritize and coordinate multiple tasks and assignments
Excellent oral and written communication skills
Accurate grammar, spelling and punctuation skills
Proficient PC skills – Microsoft Word, Excel, PowerPoint, Outlook, Zoom
Ability to establish and maintain positive relationships with colleagues, vendors and others
NA
Pay: $40,000.00 - $48,400.00 per year
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
