The Administrative Assistant to the Academic Affairs AVP Office is responsible for providing a variety of administrative functions, which include the performance of special assignments for the Office of Academic Affairs.
Reports To Associate Vice President for Academic Affairs What position(s) reports to this position?
None
Minimum Education/Experience
High School Diploma/GED
Minimum (2) years work experience in an administrative office position.
Required Knowledge, Skills & Abilities
Knowledge:
Customer service principles
English language, grammar, and punctuation
Administrative principles and practices
Basic budget principles
Basic computer commands, file maintenance, and use of Microsoft Office and similar software
Skills:
Effectively using telephone etiquette
Applying mathematical functions
Organizing work
Managing multiple priorities
Using modern office equipment
Using a computer, word processing, and related software applications
Communicating and interacting with supervised staff, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction
Abilities:
Maintain accurate records
Accurately spell and file
Edit and correct grammar, punctuation, and spelling of manuscripts and correspondence drafts and prepare finished copy in quality format
Draft confidential correspondence
Physical Demands/Working Conditions
PHYSICAL/MENTAL DEMANDS AND WORKING CONDITIONS:
The work is light work which requires the person in this position to occasionally exert up to 20 pounds of force to grasp, lift, carry, push, pull, or otherwise move objects. Additionally, the following physical abilities are required:
This position requires the person to frequently communicate with and listen to staff, faculty, students and others to perform the essential functions of the position; must be able to exchange accurate information in various situations.
This position requires the person to operate a computer, other office machinery, and mobile devices to perform the essential functions of the position.
This position requires the person to frequently operate equipment that involves repetitive motions of hands and wrists.
This position requires the person to position self to access equipment, materials, or supplies that may be above head or ground level.
This position requires the person to judge, observe, and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.
Work is performed in a relatively safe, secure, stable, and indoor office and work environment.
Work is performed during normal office hours; some evenings and weekends may be required.
Preferred Qualifications
Associate degree
More than (2) years’ of administrative work experience in an institution of higher education.
Required Training
Quarterly compliance training as assigned by institution
Annual Campus Security Authority (CSA) Training
Work Hours
Normal work hours are 8:00 am to 5:00 pm Monday through Friday; however, some evenings and weekends may occasionally be required.
Department Academic Affairs Job Open Date 08/10/2026 Job Close Date Open Until Filled No HR Contact Special Instructions to Applicants
Applicants are to thoroughly complete the electronic application and attach the required documents: Cover letter, resume and transcript conferring highest degree.
