Description:
JOB DUTIES: (May include, but not limited to)
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Provide secretarial and administrative support to management and other staff
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Complete the schedule for all clients, including ABA line therapy, ABA supervision, ABA family guidance, OT services, and SLP services (as applicable)
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Create and maintain staff schedules, including but not limited to checking schedules in Measure for accuracy and approving for payroll.
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Answer general phone inquiries using a professional and courteous manner
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Direct phone inquiries to the appropriate staff members
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Communicate with client’s families sensitive matters such as session cancellations, client-related incidents, client illness, and other relevant issues
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Assist families and staff with MeasurePM, including helping collect guardian signatures
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Greet patients/suppliers/visitors to the organization in a professional and friendly manner
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Sort incoming mail, faxes, and courier deliveries for distribution
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Prepare and send outgoing faxes, mail, and courier parcels
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Conduct basic cleaning duties, including but not limited to disinfecting and organizing, vacuuming, wiping down commonly used surfaces, and take care of emergency cleaning situations
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Receive, store, and organize the office supplies ensuring that basic supplies are always available
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Organize clinic storage cabinets and rooms
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Coordinate the maintenance of office equipment and furniture
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Scan, upload, and file confidential client and staff documents while maintaining their privacy
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Be an exemplary role model for Pathways policies, procedures, and values
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Maintain appropriate and professional boundaries with client families in the center and on social media to avoid dual relationships or other unethical situations.
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Other intentional duties as assigned
#ZR
Requirements:
SCHEDULE:
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Monday through Friday from 7:00 AM - 3:30 PM
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Full time position
REQUIRED QUALITIES AND SKILLS OF CANDIDATE:
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Organized
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Attention to detail
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Efficient
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Self-motivated and independent
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Good communication
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Able to problem solve
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Knowledge of Google Suite
