GENERAL SUMMARY
The Associate Executive Director partners with the Executive Director to advance Dumas Wesley’s mission through strategic leadership, financial oversight, and organizational development. This role provides agency-wide support while also overseeing the Transitional Housing Program, ensuring effective, outcomes-driven services for families experiencing homelessness. Combining strategic planning with hands-on program management, the Associate Executive Director supervises staff, manages resources responsibly, and builds community partnerships to support both program success and overall organizational growth.
ASSOCIATE EXECUTIVE DIRECTOR DUTIES:
- Supports the Executive Director in developing and executing the organization’s strategic plan and long-term vision
- Assists in identifying funding opportunities, including grants, partnerships, and donor development initiatives
- Contributes to budget planning, forecasting, and financial oversight to ensure organizational sustainability
- Monitors program performance using data-driven metrics and implements improvements to increase effectiveness and impact
- Represents the organization in community coalitions, professional networks, and stakeholder meetings
- Builds and maintains partnerships with government agencies, nonprofits, and community leaders to expand program reach
- Assists in the development and implementation of organizational policies, procedures, and best practices
- Provides leadership in cross-program coordination to ensure alignment with agency-wide goals
- Supports compliance with all local, state, and federal regulations, as well as grant requirements
- Participates in board-related activities as needed, including reporting, planning, and committee support
- Leads or supports special projects and new program initiatives aligned with the agency’s mission
- Helps strengthen internal communication and organizational culture across departments
- Oversees risk management practices and ensures appropriate operational safeguards are in place
- Assists in evaluating organizational effectiveness and recommending improvements to systems and structures
- Serves as a key decision-maker in the Executive Director’s absence
TRANSITIONAL HOUSING DIRECTOR DUTIES:
- Providing measurable, clearly documented outcomes for program
- Administering program in a fiscally responsible manner
- Interviewing potential transitional housing residents
- Working directly with residents to provide such things as new resident orientation, life skills instruction and occasional transportation and to address major policy violations
- Making necessary purchases with approval of Executive Director, following the bid process when necessary, submitting receipts
- Managing all data entered into Homeless Management Information System (HMIS)
- Reinforcing cost saving measures, such as reducing electricity consumption and supplies
- Tracking the value and quantity of donations
- Monthly data reporting to Executive Director for all grants
- Supervises Case Manager, Support Services Manager, Night Staff and Volunteers
- Hiring with approval of Exec. Director
- Coordinating ongoing trainings and professional development opportunities
- Evaluating employee performance through utilization of standardized written instrument
- Scheduling for night and weekend shifts
- Reviewing and approving timesheets
- Meeting monthly with entire staff to share information, provide additional training, and set the direction for the upcoming month
- Meeting regularly with Case Manager to review each Residents’ case plan progress and participation status
- Presenting program goals, program budget and measurable, clearly documented outcomes to Executive Director
- Ensuring the staffing of the guard post through local security company and addressing any issues that might arise
- Periodic review and revision of program procedures
- Scheduling building maintenance/repairs, working in conjunction with Executive Director
- Coordinating services with other DWCC programs
- Advocacy on behalf of Residents
- Publicizing SSFV and the other DWCC programs
- Raising awareness about homelessness by speaking throughout the community and in the media
- Cultivating community and agency relationships
- Being on-call for emergencies at all times; willing to work a flexible schedule when situation warrants
- Assuming and/or reassigning the duties of any Village staff member in their absence
- Other tasks as requested by Executive Director
Work Location: In person
