Job Overview
We are seeking a dynamic and organized Athletic Administrative Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our athletic department by providing exceptional administrative support. The ideal candidate will be proactive, detail-oriented, and passionate about sports and community engagement. In this position, you will handle a variety of clerical and office management tasks, coordinate schedules, and serve as a friendly point of contact for athletes, coaches, students, parents and visitors alike. This paid position offers an exciting opportunity to contribute to a vibrant athletic environment while developing valuable skills in office administration and client communication.
Responsibilities
- Manage front desk operations, greeting visitors and athletes with professionalism and enthusiasm
- Answer multi-line phone systems promptly, directing calls efficiently and courteously
- Maintain accurate data entry records for athlete information, schedules, and event details
- Oversee calendar management for athletic events, meetings, and appointments to ensure smooth scheduling
- Handle bookkeeping tasks using accounting software to track expenses and budgets
- Support office management duties including filing, proofreading documents, and organizing athletic materials
- Provide excellent customer service by assisting athletes, coaches, and community members with inquiries and support needs
- Maintain confidentiality of sensitive information related to athletes and departmental operations
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong computer literacy skills
- Experience with office management, clerical tasks, and data entry in a fast-paced environment
- Excellent organizational skills with the ability to multitask effectively and prioritize responsibilities
- Strong phone communication skills with professional phone etiquette and customer support experience
- Bilingual abilities are highly desirable to serve diverse community members effectively
- Knowledge of bookkeeping practices using accounting software is a plus
- Demonstrated ability to handle confidential information discreetly and responsibly
- Strong typing skills with attention to detail for proofreading documents accurately
- Effective time management skills to coordinate multiple schedules and deadlines seamlessly
- Previous personal assistant or administrative experience within an athletic or community setting is beneficial
Join us in creating an energetic environment where sports inspire community spirit! This role is perfect for someone eager to support athletic programs through exceptional administrative expertise while fostering positive relationships across our team. We value dedicated professionals committed to excellence in office management and client service.
Pay: $14.00 - $15.50 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Ability to Commute:
- Wausau, WI 54401 (Preferred)
Work Location: In person
