Job Summary
We are seeking a dynamic and highly organized Executive Personal Assistant to provide comprehensive administrative support to our executive team. This role is vital in ensuring smooth daily operations, managing complex schedules, coordinating projects, and handling a variety of office tasks with professionalism and efficiency. The ideal candidate will demonstrate exceptional organizational skills, proactive problem-solving abilities, and a positive attitude to help our leadership stay focused and productive. This paid position offers an exciting opportunity to be an integral part of a fast-paced, growth-oriented environment.
Responsibilities
- Manage and maintain detailed calendars, including scheduling meetings, appointments, and travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.
- Provide executive administrative support by preparing correspondence, reports, presentations, and proofreading documents for accuracy and clarity.
- Coordinate projects by tracking deadlines, organizing materials, and liaising with internal teams to ensure timely completion.
- Handle phone etiquette professionally across multi-line phone systems, screen calls, take messages, and direct inquiries appropriately.
- Assist with event planning for meetings, conferences, and company functions—handling logistics such as venue booking, catering coordination, and attendee communication.
- Perform bookkeeping duties using QuickBooks or similar software to manage invoices, expense reports, and basic financial recordkeeping.
- Maintain organized filing systems—both digital and physical—and ensure data entry accuracy for all administrative records.
- Support office management tasks including supply procurement, front desk duties, customer service interactions, and general clerical responsibilities like filing and data entry.
- Utilize office software such as Microsoft Office Suite (Word, Excel) and Google Workspace for document creation, editing, transcription, and proofreading tasks.
- Use DocuSign or similar electronic signature platforms to facilitate document signing processes efficiently.
Experience
- Proven experience as an executive assistant or personal assistant supporting senior management or executives in a fast-paced environment.
- Demonstrated proficiency in office management tasks including calendar management, filing systems, data entry, and clerical duties.
- Strong background in administrative support functions such as proofreading and transcription.
- Excellent organizational skills with the ability to multitask effectively while maintaining attention to detail.
- Exceptional communication skills with professional phone etiquette across multi-line phone systems.
- Proficiency in computer literacy with advanced knowledge of Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), Microsoft Outlook Calendar, and electronic signature tools like DocuSign.
- Experience handling customer service interactions at the front desk or via phone communications. Join us in this exciting role where your organizational talents will empower our leadership team to succeed! We value proactive professionals who thrive on making a difference through meticulous support and seamless office operations. This is a paid position designed for individuals eager to grow their career while contributing to a vibrant team environment.
Pay: $10.00 - $14.00 per hour
Work Location: In person
